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On Tuesday, 06-28-2016, OEMS will be activating the Supplemental Questions feature in the VAv3 (Elite) system.  This feature will enhance the use of the system for those agencies that exclusively use the states VAv3 (Elite) system.  For those agencies that utilize a 3rd party vendor, this additional feature will not impact your use of VAv3 (Elite). 

OEMS will begin this process at 9:00 am with the expectation of being finished no later than 12:00 pm.  While we do not expect this process to take the entire 3 hours, OEMS is publishing this timeframe to ensure we have adequate time to update the needed security permissions and required forms.  We’re doing this during morning hours to ensure the availability of support resources should questions come up.  Users of the system should not experience any issues while we add this feature.    

Permissions will be changed for those users with EMS Agency Administrator access.  Once completed, a Supplemental Questions option will appear on the administrators menu under the Resources option.  Also, during this time, the Virginia EMR form and the PreHospital Care Report form will be updated to accommodate Supplemental Questions. 

Any records created prior to or during this change can still be posted to the VAv3 (Elite) system without any adverse effects. 

Again, we’ll begin making the changes to the system tomorrow morning (06-28) beginning at 9:00 am with the intention of completing the work no later than 12:00 pm. 

For information on how to use this function, please use the link below to access a “How To” document created by OEMS to assist admins with using Supplemental Questions.

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[EMS Users] May 2016 VPHIB Compliance Report Posted
Posted by Dwight Crews on 17 June 2016 02:30 PM

The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VPHIB Compliance Report for May 2016.  The report is generated each month and provided to the Director of OEMS, the Division of Regulations and Compliance, and the Rescue Squad Assistance Fund (RSAF) Grants program.  The data in the report is compiled from both VPHIB (v2, v3) systems for the time period, April 2015-March 2016, as of 6/7/2016.  See the following link in the Knowledgebase for the report.

The compliance status reasons for non-compliance on the report are shown below.  The last page of the report also contains a key to help interpret the report.

Note: Compliant agencies are not listed within the report.

  • NR - Not Reporting (Red)
  • UR - Under Reporting (Yellow)
  • BR - Behind Reporting (Yellow)
  • UR/BR - Under Reporting/Behind Reporting (Yellow)

Also, remember that OEMS is in the process of migrating our VPHIB dataset from NEMSIS Version 2 to Version 3 standards.  See the below link for more details.

If you have any questions or concerns with your's agency's status, please contact us by either submitting a ticket at our VPHIB support suite,, or by sending us an email to

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The Prehospital Care Report template in the VAv3 (Elite) system has been updated to include EKG wave strips.  This information, when included in the medical record, will print right after the Provider Impression section.


Any questions on this should be submitted to

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[EMS Users] – VAv3 (Elite) Updates in Progress
Posted by Bryan Hodges on 03 June 2016 05:00 PM

Per previous notices, we begin making updates to VAv3 (Elite) on June 1st.  The 1st step was the implementation of new validation rules which was completed on June 1st.  Keep in mind that records created before June 1st may now show a different validation score than they originally did.  This was unavoidable but should not be of any concern.  No information entered into any record was modified and OEMS is still not ready to begin evaluating quality for compliance purposes.  Agencies should still fill out accurate records and report any validation issues to so that the new rules can be reviewed for issues. 

Now, we’re in the process of reviewing and updating/correcting all of the codes, where needed, in VAv3 (Elite) to match the new Data Dictionary.  As a reminder, the new Data Dictionary was written around the NEMSIS 3 National standards.  This review/update/correction process is anticipated to take until June 10th to complete. 

While many of the changes should not be that noticeable (spelling corrections, proper wording and sorting of items, etc.), as I was reviewing the upcoming modifications to the dispositions, I thought it would prudent to send out an additional notice on these.  Using the link below, I’ve created a knowledgebase page where you can download 2 PDF documents.

The 1st PDF is a list of the descriptions for each disposition (before and after versions) giving you the ability to see how these will be changing once the updates have been entered into VAv3 (Elite).  The 2nd PDF is a list which contains the definitions of the dispositions.  All of this information is exactly what is listed in the data dictionary that was posted over 45 days ago and mirrors the NEMSIS 3 National standards. 


To ensure everyone has another opportunity to review these at the agency level and send out any internal communications if needed, the dispositions will not be updated in VAv3 (Elite) until the morning of June 9th

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At 8:00am on Wednesday, June 1st, the following changes will be made to the security requirements in the VAv3 (Elite) System:

  • Minimum Password Length will be changed from 5 to 8 characters.
  • The number of times before a password can be reused will be changed from 10 to 24. 

All other password requirements (must have a numeric character, an uppercase character, a special character, and cannot be the same as the username) will remain in force and will not change.

Per previous notices sent out on April 13th and May 13th, this is being done in order to bring the system up to current “Virginia mandated” security requirements.

As has been previously communicated, users will NOT need to take any immediate action.  Existing passwords will still work even if that password is less than 8 characters long.  The next time a user is prompted to change their VAv3 (Elite) password is when the password length will need to be a minimum of 8 characters in length.  

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