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Sep
10
[EMS Users] Reminder VAv3 Monthly Open Forum Today at 3pm
Posted by VPHIB Admin on 10 September 2014 01:23 PM

Reminder VPHIB Version 3 Open Forum Meeting Today @ 3:00 EST.

Just a reminder that the monthly VAv3 Open Forum is this afternoon at 3:00 p.m. This month will not focus on any specific topic. We plan to provide an update on where we are with the Virginia program and brief update on the national effort. An outline is below.

Working on the move of VPHIB to the new version 3 (VAv3) format; VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other to as a source of peer support.

For our September meeting we will provide updates on:

Agenda – September 2014 Meeting

  • Purpose of the VAv3 forum.
  • Revised Timeline
  • Updated Data Dictionary & Validation Rules
  • Suggested lists – adding procedures, diagnosis etc.
  • Schematron / Data Quality Update
  • Event Based Reporting
  • ePCR quick peak (as time allows)
  • VAv3 Training
    • Beta agency Training
    • Training Schedule
    • On Demand Training,
    • Beta Site
    • OEMS / ImageTrend Training Retreat
    • Symposium Training.
  • National Updates
  • Question and answer period to ask OEMS VAv3 questions.
  • Agency to agency questions (may not be needed this month)
  • How to find VAv3 resource information and stay informed.

To JOIN the meeting and be automatically dialed in: To access the presentation go towww.intercall.com/genesys/go AND call toll free 1-866-233-9464. The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

Who – the target audience will be:

  • VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  • EMS software vendors.
  • EMS agency IT staff (if applicable).
  • Agency leadership if desired.
  • VPHIB Program staff will host.
  • We do not recommend this meeting to field EMS providers or hospitals, but ANYONE is welcome to attend and monitor.
  • Anyone is welcome to attend and monitor the call.

What - will be the agenda? Each month we will use the same agenda:

  • Education / Information / Dispel Myths about VAv3 by OEMS (15 – 20 minutes)
  • Questions from agencies and vendors for OEMS (15-20 minutes)
  • Agency to agency discussion (15 to 20 minutes)

Why - VPHIB staff anticipate v3 EMS software products to start becoming available to agencies in the fall of 2013 through spring 2014. We hope by having a monthly open forum that we can establish open communication that provides education, information, and dispel myths about VAv3 between OEMS and EMS agencies, EMS software vendors, and other key groups while they are setting up and implementing their new version 3 products.

Where - the meetings will be held by “webinar.” A webinar is a combination of seeing an on-line presentation on your computer, while being on a telephone conference. A reminder will be sent out prior to each meeting with a link to the meeting “To JOIN the meeting and be automatically dialed in, to access the presentation go towww.intercall.com/genesys/go AND call toll free 1-866-233-9464. The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

When – The second Wednesday of every month at 3:00 p.m. through v3 implementation (now July 1, 2014). We will plan on one hour, but this can be extended if desired by those attending. Beginning on Wednesday, September 11, 2013 at 3:00 p.m.


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Sep
2
September Monthly Submission Reminder
Posted by VPHIB Admin on 02 September 2014 08:37 AM

September Monthly Submission Reminder

OEMS will soon be developing the September Data Quality Dashboard report, September Compliance Report, and NEMSIS submission. Please be sure your agency’s submissions/uploads are up to date. All EMS responses up to and including July 31st should be submitted by this time.         

-----//-----

Version 3 Implementation is upon us

VPHIB staffs are actively implementing VPHIB’s Vav3 new product and will soon begin providing training. Agencies need be sure they are signed up for newsletters from the Support Suite program to receive news and instructions about the transition to version 3. Over the next few weeks you will see VAv3 information start coming out on amore regular basis.

VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other as a source of peer support.

Here are some basics steps we highly recommend each agency do:

  • Delegate someone at your agency be responsible for monitor information for the migration to VAv3.
  • Contact your vendor and ask for a delivery date for your new product.
  • Be sure you billing company or internal billing staffs have the tools needed for the new data set which is ICD-10 based.
  • Make sure your delegate attends the monthly VAv3 Open Forum to learn and ask questions.
  • The Forum occurs the second Wednesday of each month at 3:00 pm. To JOIN the meeting and be automatically dialed in to access the presentation go towww.intercall.com/genesys/go AND call toll free 1-866-233-9464. The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

The target audience will be:

  • VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  • EMS software vendors.
  • EMS agency IT staff (if applicable).
  • Agency leadership if desired.
  • VPHIB Program staff will host.
  • We do not recommend this meeting to field EMS providers or hospitals. E-mail and posting on the

VPHIB/VSTR Support Suite is our primary source of communication with agencies.Join the RSS feed in the News section to be notified of new posting immediately.  Your agency should have decided by now which elements above the states list you need to collect within your jurisdiction or your agency.


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Aug
15
[EMS Users] August 2014 VPHIB Data Quality & Compliance Reports Posted
Posted by Bryan Hodges on 15 August 2014 02:15 PM

The August Data Quality Dashboard (DQD) and Compliance Report (CR) have been posted in the VPHIB Support Suite and VPHIB system knowledgebases (click here.)  If the “click here” link does not work, you can copy and paste the following line into your browser windows address bar to access the reports:

http://oemssupport.kayako.com/Knowledgebase/Article/View/173/8/August-2014-vphib-data-quality-dashboard--compliance-posted

  • The DQD includes data from 6/1/2014 thru 6/30/2014
  • The CR includes data from 7/1/2013 thru 6/30/2014.

The scoring ranges for data quality are below and developed as a monthly average:

  • Green/Satisfactory = 95% or greater (compliant)
  • Yellow/Below Average = 90 – 94.99% (compliant if isolated month)
  • Red/Unsatisfactory = Less than 90% (non-compliant)

The quality dashboard will provide agencies with a snapshot of the quality of their data.  Detailed quality reports may be requested from OEMS through support suite.  For agencies using third party vendor software these reports are available in VPHIB through the upload process (Path = Modules/Reports/Data Transfer History/Data Quality Report). 

Note!  Don’t forget come July 2014 the VPHIB minimum data set (Vav3) will start changing.  Those not using OEMS’ State Bridge and Field Bridge license should ensure they will be prepared for the change.  Additional information can be found in the VPHIB KnowledgebaseVPHIB Support Suite, or OEMS website.


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Aug
12
August Vav3 Forum Canceled
Posted by VPHIB Admin on 12 August 2014 11:27 AM

Due to staffing and summer vacation schedules we will not be able to host the August VAv3 forum meeting.  The next meeting will be on Wednesday, September 10th at 3:00 pm.  Besure to check out the revised timeline and the new training schedule in Support Suite.  We have also posted our revised validation rules.


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Aug
5
[EMS Users] VPHIB Version 3 Training Schedule Posted
Posted by VPHIB Admin on 05 August 2014 11:06 AM

VPHIB Training Opportunities

The Office of Emergency Medical Services (OEMS), Division of Trauma/Critical Care (TCC) will be offering ongoing agency VPHIB Vav3 administrative training courses via interactive on-line training (webinar). The target audience is those agency staff persons that are assigned as “administrators” in the VPHIB system either by their agency or the OEMS. Administrators’ can attend more than one course to reinforce skills if desired.

Two core courses will be offered through this announcement; “VPHIB/VAv3 Agency Administrator” training and “VPHIB/VAv3 Electronic Patient Care Reporting (ePCR) Administrator” trainer. The agency administrator training will focus on teaching participants how to set up and manage his/her agency’s information in the VPHIB/VAv3 system, entering EMS run information, and an overview of the other features available to agencies.

The ePCR administrator course will expand on the agency administrator course by teaching VPHIB administrators how to set up their agency’s ePCR and how to enter EMS runs into the states ePCR. These are both train-the trainer courses and each agency will be responsible to training additional users and providers at their own agency.

To attend one of these on-line courses you must RSVP by clicking on the date of the course you are interested in attending below and submitting a request to attend. Class information will be returned by email. If more than one person at an agency wishes to attend the same course at the same time, we ask that you share a single connection to the class.

Click on the date of the class you are interested in attending and please include your name and your agency’s name in the e-mail.

 

November 2014

 

 

 

VAv3 Agency Admin. Training

Tuesday, Nov. 18th 9:00 AM

VAv3 ePCR Admin. Training

Tuesday, Nov. 18th 2:00 PM

VAv3 ePCR Admin. Training

Thursday, Nov. 20th 9:00 AM

VAv3 Agency Admin. Training

Thursday, Nov. 20th 2:00 PM

VAv3 ePCR Admin. Training

Tuesday, Nov. 25th 9:00 AM

VAv3 Agency Admin. Training

Tuesday, Nov. 25th 2:00 PM

 

 

 

December 2014

 

 

 

VAv3 Agency Admin. Training

Tuesday, Dec. 2nd 9:00 AM

VAv3 ePCR Admin. Training

Tuesday, Dec. 2nd 2:00 PM

VAv3 ePCR Admin. Training

Thursday, Dec. 4th 9:00 AM

VAv3 Agency Admin. Training

Thursday, Dec. 4th 2:00 PM

VAv3 Agency Admin. Training

Tuesday, Dec. 9th 9:00 AM

 

 VAv3 Agency Admin. Training

Thursday, Dec. 11th 9:00 AM

VAv3 ePCR Admin. Training

Thursday, Dec. 11th 2:00 PM

VAv3 Agency Admin. Training

Tuesday, Dec. 16th 9:00 AM

 

VAv3 ePCR Admin. Training

Thursday, Dec. 18th 9:00 AM

VAv3 Agency Admin. Training

Thursday, Dec. 18th 2:00 PM

VAv3 ePCR Admin. Training

Tuesday, Dec. 23rd 9:00 AM

VAv3 Agency Admin. Training

Tuesday, Dec. 23rd 2:00 PM

 

 

VAv3 Agency Admin. Training

Tuesday, Dec. 30th 9:00 AM

VAv3 ePCR Admin. Training

Tuesday, Dec. 23rd 2:00 PM

 

 

 

January 2015

February 2015

March 2015

VAv3 Agency Admin. Training

Tuesday, Jan. 6th 10:00 AM

VAv3 ePCR Admin. Training

Thursday, Jan. 8th 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Feb. 3rd 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Mar. 3rd 10:00 AM

VAv3 ePCR Admin. Training

Tuesday, Jan. 13th 10:00 AM

VAv3 Agency Admin. Training

Thursday, Jan. 15th 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Feb. 10th 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Mar. 10th 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Jan. 20th 10:00 AM

VAv3 ePCR Admin. Training

Thursday, Jan. 22nd 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Feb. 17th 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Mar. 17th 10:00 AM

VAv3 ePCR Admin. Training

Tuesday, Jan. 27th 10:00 AM

VAv3 Agency Admin. Training

Thursday, Jan. 29th 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Feb. 24th 10:00 AM

VAv3 Agency Admin. Training

Tuesday, Mar. 24th 10:00 AM

 

 

 

VAv3 Agency Admin. Training

Tuesday, Mar. 31st 10:00 AM

 

For assistance, as usual, please contact VPHIB/VSTR Support at http://oemssupport.kayako.com/ or e:mail Support@OEMSSupport.Kayako.com or call 804.888.9149


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