RSS Feed
Latest Updates
VAv3 Forum Today at 3:00 pm. Limiting Service Defined Questions
Posted by VPHIB Admin on 10 December 2014 08:53 AM

Reminder VPHIB Version 3 Open Forum Meeting Today @ 3:00 EST.

Just a reminder, that the monthly VAv3 Open Forum is this afternoon at 3:00 p.m.  This month we will look at “Limiting the use of Service Defined Questions/Custom Elements”.

Working on the move of VPHIB to the new version 3 (VAv3) format; VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other to as a source of peer support.

For our December meeting we will provide updates on:

Agenda – December 2014 Meeting

  • Purpose of the VAv3 forum.
  • Service Defined Questions
  • Eliminating/Decreasing the creation of non-NEMSIS elements by:
  • Using existing national elements;
  • Using validation rules to avoid custom elements;
  • Using reporting tools to find specific items.
  • Question and answer period to ask OEMS VAv3 questions.
  • Agency to agency questions (may not be needed this month)
  • How to find VAv3 resource information and stay informed.

To JOIN the meeting and be automatically dialed in:  To access the presentation go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

Who – the target audience will be:

  • VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  • EMS software vendors.
  • EMS agency IT staff (if applicable).
  • Agency leadership if desired.
  • VPHIB Program staff will host.
  • We do not recommend this meeting to field EMS providers or hospitals, but ANYONE is welcome to attend and monitor.
  • Anyone is welcome to attend and monitor the call.  

What - will be the agenda?  Each month we will use the same agenda:

  • Education / Information / Dispel Myths about VAv3 by OEMS (15 – 20 minutes)
  • Questions from agencies and vendors for OEMS (15-20 minutes)
  • Agency to agency discussion (15 to 20 minutes)

Why - VPHIB staff anticipate v3 EMS software products to start becoming available to agencies in the fall of 2013 through spring 2014.  We hope by having a monthly open forum that we can establish open communication that provides education, information, and dispel myths about VAv3 between OEMS and EMS agencies, EMS software vendors, and other key groups while they are setting up and implementing their new version 3 products.

Where - the meetings will be held by “webinar.”  A webinar is a combination of seeing an on-line presentation on your computer, while being on a telephone conference.  A reminder will be sent out prior to each meeting with a link to the meeting “To JOIN the meeting and be automatically dialed in, to access the presentation go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

When – The second Wednesday of every month at 3:00 p.m. through v3 implementation (now July 1, 2014).  We will plan on one hour, but this can be extended if desired by those attending.  Beginning on Wednesday, September 11, 2013 at 3:00 p.m.

Read more »

[EMS Users] VAv3 Monthly Forum canceled for today
Posted by Bryan Hodges on 12 November 2014 12:50 PM

We are currently in process of evaluating all of the feedback concerning Version 3 received during last week’s Symposium and are going to cancel today’s forum.  The next forum is scheduled to be held on December 10th at 3:00 pm.  If you have any questions on the upcoming Version 3 implementation before then, please feel free to e-mail us at  Thanks

Read more »

[EMS Users] October 2014 VPHIB Data Quality & Compliance Reports Posted
Posted by Karen Rice on 30 October 2014 10:19 AM

The October Data Quality Dashboard (DQD) and Compliance Report (CR) have been posted in the VPHIB Support Suite and VPHIB system knowledgebases (click here.)  If the “click here” link does not work, you can copy and paste the following line into your browser windows address bar to access the reports:


  • The DQD includes data from 8/1/2014 thru 8/31/2014
  • The CR includes data from 9/1/2013 thru 8/31/2014.

The scoring ranges for data quality are below and developed as a monthly average:

  • Green/Satisfactory = 95% or greater (compliant)
  • Yellow/Below Average = 90 – 94.99% (compliant if isolated month)
  • Red/Unsatisfactory = Less than 90% (non-compliant)

The quality dashboard will provide agencies with a snapshot of the quality of their data.  Detailed quality reports may be requested from OEMS through support suite.  For agencies using third party vendor software these reports are available in VPHIB through the upload process (Path = Modules/Reports/Data Transfer History/Data Quality Report). 

Note!  Don’t forget come July 2014 the VPHIB minimum data set (Vav3) will start changing.  Those not using OEMS’ State Bridge and Field Bridge license should ensure they will be prepared for the change.  Additional information can be found in the VPHIB KnowledgebaseVPHIB Support Suite, or OEMS website.

Read more »

[EMS Users] VAv3 Symposium Classes
Posted by Bryan Hodges on 29 October 2014 04:45 PM

On Friday (11-07) and Saturday (11-08) during the EMS Symposium in Norfolk, we will conduct 90 minute demonstrations of the upcoming Version 3 application (VAv3).   We’ll show agency administrators a variety of features, including how to setup users and how to make searching for facilities easier.   For both administrators and providers, we’ll preview the new ePCR (electronic patient care report) created for VAv3.   The sessions will be held in the Tyler Room located on the 3rd floor of the Marriott Waterside Hotel.   The times for these sessions for both days will be: 8:30 am to 10:00 am, 10:30 am to 12:00 pm, 1:30 pm to 3:00 pm, and 3:30 pm to 5:00 pm.   No registration is required, but space is limited to 20-25 participants per session.   We look forward to seeing you there! 

Read more »

[EMS Users] VAv3 (Imagetrend Elite) System Requirements
Posted by Bryan Hodges on 09 October 2014 09:09 AM

During yesterday’s VAv3 forum, a question was asked about the system requirements for the new software.  Below is a link that will take you to ImageTrend’s systems requirement page:

Once on this page, simply click the word ImageTrend Elite (in red) and the page will drop down to that section.  Or, you can scroll down until you see “Elite Platform System Requirements (client-side access)” to view the same information. 

This link will provide you with the most current and updated system requirements available.

Our thanks again to everyone that participated in and attended yesterday’s forum.

Read more »