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Oct
30
[EMS Users] October 2014 VPHIB Data Quality & Compliance Reports Posted
Posted by Karen Rice on 30 October 2014 10:19 AM

The October Data Quality Dashboard (DQD) and Compliance Report (CR) have been posted in the VPHIB Support Suite and VPHIB system knowledgebases (click here.)  If the “click here” link does not work, you can copy and paste the following line into your browser windows address bar to access the reports:

http://oemssupport.kayako.com/Knowledgebase/Article/View/190/8/october-2014-vphib-data-quality--compliance-reports-posted

 

  • The DQD includes data from 8/1/2014 thru 8/31/2014
  • The CR includes data from 9/1/2013 thru 8/31/2014.

The scoring ranges for data quality are below and developed as a monthly average:

  • Green/Satisfactory = 95% or greater (compliant)
  • Yellow/Below Average = 90 – 94.99% (compliant if isolated month)
  • Red/Unsatisfactory = Less than 90% (non-compliant)

The quality dashboard will provide agencies with a snapshot of the quality of their data.  Detailed quality reports may be requested from OEMS through support suite.  For agencies using third party vendor software these reports are available in VPHIB through the upload process (Path = Modules/Reports/Data Transfer History/Data Quality Report). 

Note!  Don’t forget come July 2014 the VPHIB minimum data set (Vav3) will start changing.  Those not using OEMS’ State Bridge and Field Bridge license should ensure they will be prepared for the change.  Additional information can be found in the VPHIB KnowledgebaseVPHIB Support Suite, or OEMS website.


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Oct
29
[EMS Users] VAv3 Symposium Classes
Posted by Bryan Hodges on 29 October 2014 04:45 PM

On Friday (11-07) and Saturday (11-08) during the EMS Symposium in Norfolk, we will conduct 90 minute demonstrations of the upcoming Version 3 application (VAv3).   We’ll show agency administrators a variety of features, including how to setup users and how to make searching for facilities easier.   For both administrators and providers, we’ll preview the new ePCR (electronic patient care report) created for VAv3.   The sessions will be held in the Tyler Room located on the 3rd floor of the Marriott Waterside Hotel.   The times for these sessions for both days will be: 8:30 am to 10:00 am, 10:30 am to 12:00 pm, 1:30 pm to 3:00 pm, and 3:30 pm to 5:00 pm.   No registration is required, but space is limited to 20-25 participants per session.   We look forward to seeing you there! 


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Oct
9
[EMS Users] VAv3 (Imagetrend Elite) System Requirements
Posted by Bryan Hodges on 09 October 2014 09:09 AM

During yesterday’s VAv3 forum, a question was asked about the system requirements for the new software.  Below is a link that will take you to ImageTrend’s systems requirement page:

http://www.imagetrend.com/support/system-requirements

Once on this page, simply click the word ImageTrend Elite (in red) and the page will drop down to that section.  Or, you can scroll down until you see “Elite Platform System Requirements (client-side access)” to view the same information. 

This link will provide you with the most current and updated system requirements available.

Our thanks again to everyone that participated in and attended yesterday’s forum.


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Oct
7

Reminder VPHIB Version 3 Open Forum Meeting this Wednesday (10-08-2014) @ 3:00 EST.

This is a reminder that the monthly VAv3 Open Forum will be Wednesday afternoon at 3:00 p.m. This month we will give everyone a “sneak peek” at the ePCR run form.  This will not be an actual training session but more of an opportunity to give you a brief look at the physical form.  We’ll also give everyone a couple of insights into things to look for when you first start using VAv3 as well as a few things that you should do to start getting ready.

Working on the move of VPHIB to the new version 3 (VAv3) format; VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other to as a source of peer support.

For our October meeting, the agenda will be:

•             Beta training update

•             OEMS / ImageTrend Training Summit

•             VAv3 browser requirements and some hints

•             ePCR form (brief overview)

•             Something you should do now 

To JOIN the meeting and be automatically dialed in: To access the presentation go to www.intercall.com/genesys/go AND call toll free 1-866-233-9464. The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

Who – the target audience will be:

•             VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.

•             EMS software vendors.

•             EMS agency IT staff (if applicable).

•             Agency leadership if desired.

•             VPHIB Program staff will host.

•             Anyone is welcome to attend and monitor the call.

***Please note: We do not recommend this meeting to field EMS providers or hospitals, but ANYONE is welcome to attend and monitor.

What - will be the agenda? Each month we will use the same agenda:

  •         Education / Information / Dispel Myths about VAv3 by OEMS (15 – 20 minutes)
  •         Questions from agencies and vendors for OEMS (15-20 minutes)
  •         Agency to agency discussion (15 to 20 minutes)

Why - VPHIB staff anticipate v3 EMS software products to start becoming available to agencies in the fall of 2013 through spring 2014. We hope by having a monthly open forum that we can establish open communication that provides education, information, and dispel myths about VAv3 between OEMS and EMS agencies, EMS software vendors, and other key groups while they are setting up and implementing their new version 3 products.

Where - the meetings will be held by “webinar.” A webinar is a combination of seeing an on-line presentation on your computer, while being on a telephone conference. A reminder will be sent out prior to each meeting with a link to the meeting “To JOIN the meeting and be automatically dialed in, to access the presentation go to www.intercall.com/genesys/go AND call toll free 1-866-233-9464. The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

When – The second Wednesday of every month at 3:00 p.m. through v3 implementation (now July 1, 2014). We will plan on one hour, but this can be extended if desired by those attending.

 


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Sep
26
October Monthly Submission Reminder
Posted by VPHIB Admin on 26 September 2014 06:39 AM

OEMS will soon be developing the October Data Quality Dashboard report, October Compliance Report, and NEMSIS submission. Please be sure your agency’s submissions / uploads are up to date. All EMS responses up to and including August 31st should be submitted by this time.

                                                                    

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 Version 3 Implementation is upon us

VPHIB staffs are actively implementing VPHIB’s Vav3 new product and will soon begin providing training. Agencies need be sure they are signed up for newsletters from the Support Suite program to receive news and instructions about the transition to version 3. Over the next few weeks you will see VAv3 information start coming out on amore regular basis.

VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other as a source of peer support.

Here are some basics steps we highly recommend each agency do:

  • Delegate someone at your agency be responsible for monitor information for the migration to VAv3.
  • Contact your vendor and ask for a delivery date for your new product.
  • Be sure your billing company or internal billing staffs have the tools needed for the new data set which is ICD-10 based.
  • Make sure your delegate attends the monthly VAv3 Open Forum to learn and ask questions.
  • The VAv3 Forum occurs the second Wednesday of each month at 3:00 pm. To JOIN the meeting and be automatically dialed in to access the presentation go towww.intercall.com/genesys/go AND call toll free 1-866-233-9464. The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.
  • E-mail and posting on the VPHIB/VSTR Support Suite is our primary source of communication with agencies.
  • Join the RSS feed in the News section to be notified of new posting immediately.
  • Don’t listen to rumors that have not come from the VPHIB staff directly.
  • Don’t get anxious, angry, or frustrated without contacting VPHIB for help.
  • Your agency should have decided by now which elements you need to collect within your jurisdiction or your agency in addition to the State's required elements.

The target audience of the VAv3 Monthly Forum is:

  • VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  • EMS software vendors.
  • EMS agency IT staff (if applicable).
  • Agency leadership if desired.
  • VPHIB Program staff will host.
  • We do not recommend this meeting to field EMS providers or hospitals.

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