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Jul
21
[EMS Users] VAv3 Compliance and Data Quality Reports - July 2017
Posted by Dwight Crews on 21 July 2017 11:31 AM

The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VAv3 Compliance Report and Data Quality Report for July 2017.  The reports are generated each month and provided to the Director of OEMS, the Division of Regulations and Compliance, and the Rescue Squad Assistance Fund (RSAF) Grants program.  See the following link in the Knowledgebase for the reports.

Note: The reports are based on the last 4 reported months, instead of the last 12 months.

http://oemssupport.kayako.com/Knowledgebase/List/Index/63/vav3-compliance-reports

The deadline for EMS agencies to transition from NEMSIS Version 2 to Version 3 standards was December 31, 2016.  All agencies should now only be reporting Version 3 data to VAv3 as of 1/1/2017.  Any reports submitted by EMS agencies under VPHIB v2 after 12/31/2016 are out of compliance and are not included in the reports.

The data in the reports are compiled from VAv3 (Mar-Jun 2017) records as of 7/14/2017.

In addition, the compliance status reasons on the compliance report are shown below.  The bottom of the report also contains a key to help interpret the report.

Note: Compliant and Non-Compliant agencies are both listed on the reports.

  • BR - Behind Reporting (Yellow)
  • NR - Not Reporting (Red)
  • FR - Full Reporting (Green)

Also, new this month, we have included a data quality report showing the average validity score by agency by month.

The scoring ranges for data quality are shown below and are developed as a monthly average:

  • Green/Acceptable = 98.00% - 100.00% (Compliant)
  • Yellow/Below Average = 95.00 - 97.99% (Compliant, If Isolated Month)
  • Red/Poor = 0.01 - 94.99% (Non-Compliant)
  • Black/Poor <= 0.00 (Non-Compliant)

If you have any questions or concerns with your agency's status, please contact us by either submitting a ticket at our VPHIB support suite, http://oemssupport.kayako.com/, or by sending us an email to support@oemssupport.kayako.com.


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Jul
14

On Wednesday, July 26th, the computer environment the Virginia Elite system resides in will be taken offline to increase the storage capabilities of the system.  Due to the volume of data that must be moved and all of the steps required to ensure a smooth transition, this maintenance cycle is expected to last approximately 24 hours. 

The system will be taken offline at 2:00 PM on Wednesday, the 26th.

The system will be back online by 2:00 PM Thursday, the 27th.

During this time:

EMS users – No agency will be able to access the online version of the Virginia Elite system.  For those EMS agencies using the Virginia Elite system exclusively, the Elite Field version will still work in the offline mode and all records created can be posted once the maintenance cycle has been completed.  For those agencies using a 3rd party vendor (which includes any agency that has their own ImageTrend system), any records submitted via Web Services will process into the Virginia Elite system once the maintenance cycle has been completed. 

Hospital Hub users – Hospital Hub users will not have access to any records in the Virginia Elite system.  Hospital Hub will still work but the information available will be limited until the maintenance cycle has been completed.

We are sending out this notification now so that agencies and facilities can have enough time to prepare for the unavailability of the Elite system during the maintenance cycle. 

If there are any questions, please notify support via email: support@oemssupport.kayako.com


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Jul
7
[EMS Users] VAv3 Compliance and Data Quality Reports - Jun 2017
Posted by Dwight Crews on 07 July 2017 10:56 AM

The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VAv3 Compliance Report and Data Quality Report for June 2017.  The reports are generated each month and provided to the Director of OEMS, the Division of Regulations and Compliance, and the Rescue Squad Assistance Fund (RSAF) Grants program.  See the following link in the Knowledgebase for the reports.

Note: The reports are based on the last 4 reported months, instead of the last 12 months.

http://oemssupport.kayako.com/Knowledgebase/List/Index/63/vav3-compliance-reports

The deadline for EMS agencies to transition from NEMSIS Version 2 to Version 3 standards was December 31, 2016.  All agencies should now only be reporting Version 3 data to VAv3 as of 1/1/2017.  Any reports submitted by EMS agencies under VPHIB v2 after 12/31/2016 are out of compliance and are not included in the reports.

The data in the reports are compiled from VAv3 (Feb-May 2017) records as of 6/30/2017.

In addition, the compliance status reasons on the compliance report are shown below.  The bottom of the report also contains a key to help interpret the report.

Note: Compliant and Non-Compliant agencies are both listed on the reports.

  • BR - Behind Reporting (Yellow)
  • NR - Not Reporting (Red)
  • FR - Full Reporting (Green)

Also, new this month, we have included a data quality report showing the average validity score by agency by month.

The scoring ranges for data quality are shown below and are developed as a monthly average:

  • Green/Acceptable = 98.00% - 100.00% (Compliant)
  • Yellow/Below Average = 95.00 - 97.99% (Compliant, If Isolated Month)
  • Red/Poor = 0.01 - 94.99% (Non-Compliant)
  • Black/Poor <= 0.00 (Non-Compliant)

If you have any questions or concerns with your agency's status, please contact us by either submitting a ticket at our VPHIB support suite, http://oemssupport.kayako.com/, or by sending us an email to support@oemssupport.kayako.com.



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Jun
28
[EMS Users] Updated document on Validation Rule updates available
Posted by Bryan Hodges on 28 June 2017 05:02 PM

Based on feedback provided by agencies, we made some adjustments to the upcoming validation rules.  To that end, we have added the following documents to the article published on June 26th

  • Validation Rule Changes 07172017 V1R2
  • Changes from V1R1 to V1R2

These updated documents along with the original documents can be found at the following link:

http://oemssupport.kayako.com/Knowledgebase/Article/View/240/36/virginia-elite-validation-rule-updates-activation-date-071717

As noted, the previous document posted on 06/26 is still available at the above link.  This was done deliberately in case an agency or vendor wanted to reference the previous document and visually compare changes made from the V1R1 document to the V1R2 document. 

At this point, we will not be making any additional changes to the rules set to be activated on 07/17.  If issues are discovered, the affected rule will be deactivated and corrected for the next release.

For questions, please contact support via email at support@oemssupport.kayako.com


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Jun
26
[EMS Users] Additional document for upcoming validation rule release
Posted by Bryan Hodges on 26 June 2017 05:09 PM

An additional document (PDF) has been added to the following article:

http://oemssupport.kayako.com/Knowledgebase/Article/View/240/36/virginia-elite-validation-rule-updates-activation-date-071717

This document contains screenshots of how all of the new rules and update rules appear in the Virginia Elite system.  It is our hope this document will help agencies prepare for the upcoming release. 

We will be working on updated Schematron files and publishing these to the ImageTrend Library as soon as we can.  As these items become available, additional notices will be sent.

For questions, please contact support via email at support@oemssupport.kayako.com


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