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[EMS Users] New Schematron Files are available
Posted by Bryan Hodges on 20 November 2017 04:59 PM

New Schematron files (v3.3.4 and v3.4.0) have been posted on the NEMSIS website and are available there for download.  For, all agencies that have purchased an EMS system, please make sure your software vendor knows these files have been posted.  EMS agencies that use the Virginia Elite system exclusively can disregard this notice.  

If there are any questions, please contact support at:

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[EMS Users] – Change to Validation Rule release date
Posted by Bryan Hodges on 07 November 2017 05:00 PM

Due to some changes with facility names that needed to be addressed, we are having to adjust the release date of the new/updated validation rules.  The rules will now go into effect on 01/03/2018.  This will ensure Schematron files include all current facility names and codes.

For agencies that have purchased their own ImageTrend system, the ImageTrend library was updated today (11/7/2017) with both the facility information and state validation rules.  For agencies that use another 3rd party system, the creation of Schematron files is in process and an additional notice will be sent out once those are posted to the NEMSIS website.

For additional information, please refer to the below Knowledgebase Articles:

Facility information:

Validation Rule information:

If there are any additional questions, please contact support via email at

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[EMS Users] EMS Data Submission Compliance Reports (Jun-Sept 2017)
Posted by Dwight Crews on 03 November 2017 10:37 AM
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the EMS Data Submission Compliance Reports for Jun-Sept 2017.  See the following link in the Knowledgebase for the reports.  The reports are generated each month and provided to the Director of OEMS, the Division of Regulations and Compliance, and the Rescue Squad Assistance Fund (RSAF) Grants program.

New this month: we have validation reports available for agency administrators in Elite Report Writer.  See the article at the following link for more details.

Note: The reports include only data from the Elite VAv3 system.  Any reports from the V2 system are out of compliance and are not included in these reports.

The data in the reports are compiled from VAv3 (Jun-Sept 2017) records as of 10/30/2017.

EMS Data Submission Compliance Report, Jun-Sept 2017 (All EMS Agencies)

The report shows the total records submitted by agencies by month.  Below are the compliance status categories on the compliance report.  Both compliant and non-compliant agencies are listed on the reports.
  • FR - Full Reporting (Green) - EMS Agencies Reporting All 4 Months
  • BR - Behind Reporting (Yellow) - EMS Agencies Missing 1-2 Months
  • NR - Not Reporting (Red) - EMS Agencies Missing 3-4 Months

EMS Data Validity Score Report, Jun-Sept 2017 (All EMS Agencies)

The report includes the average monthly validity score by agency by month.  The scoring ranges for the validity scores are shown below.  The average validity scores are calculated from the system validity scores with all types of responses (911 responses, transports, etc.).

  • Green/Acceptable = 98.00 - 100.00
  • Yellow/Below Average = 95.00 - 97.99
  • Red/Poor = 0.01 - 94.99
  • Black/Poor <= 0.00

If you have any questions or concerns with your agency's status, please contact us by either submitting a ticket at our VPHIB support suite,, or by sending us an email to

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[EMS Users] – Library Updated – ImageTrend 3rd party agencies only
Posted by Bryan Hodges on 27 October 2017 04:52 PM

For those agencies that have purchased their own ImageTrend system, the ImageTrend Library has been updated with the new/updated validation rules and the latest list of facility names/codes.  In the Library, the updated books are:

  • Virginia Elite Validation Rules (published 10/27/2017)
  • VPHIB (VA State) Facilities List (published 10/25/2017)

If you have any questions or issues importing these, please contact ImageTrend directly.  OEMS cannot assist with issues you may encounter with your ImageTrend system.   

One note.  Agencies that import the validation rules may want to deactivate the closed call rule around eDisposition.01.  While the state system must have this rule in place to prevent any records coming in with invalid destination information, agencies with their own ImageTrend system may not need this.   

If an agency wants to review the validation rule changes prior to running the import process in their Library, please refer to the Knowledgebase article published in the notice sent out on 10/24/2017:

As with the validation rules, if an agency wants to review the most current list of facilities, that information can be found in this Knowledgebase article updated on 09/27/2017:

ImageTrend is still working on the Schematron files.  Once those are ready and have been published to the NEMSIS website, we will send out another notice.

For any questions regarding this, please contact support via email at

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[EMS Users] – New and Updated Validation rules are being released
Posted by Bryan Hodges on 24 October 2017 05:02 PM

On 11/27/2017, new and updated validation rules will be going into effect.  Information concerning this along with a PDF document going over each rule can be found on the knowledgebase at the following site:

Please review the knowledgebase article and the document attached to the article.  There are important notations on how specific items need to be handled. 

For questions, please contact support via email at

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