Maintenance Window Monday, May 13th 10:00 a.m. - 12:00 p.m for update installation

May Compliance Report & Data Quality Dashboard Posted

The May Data Quality Dashboard (DQD) and Compliance Report (CR) have been posted in the VPHIB Support Suite and VPHIB system knowledgebases click here.)

• The DQD includes data from 3/1/2013 thru 3/31/20123
• The CR includes data from 1/1/2012 thru 3/31/2013.

After one year of providing data quality feedback; OEMS now includes agencies that consistently submit poor quality data within our non-compliance list.  If you are not sure of your agency’s quality score you are encouraged to review the latest compliance report.  The scoring ranges have been adjusted to their final settings and are:

• Green/Satisfactory = 95% or greater (compliant)
• Yellow/Below Average = 90 – 94.99% (currently compliant)
• Red/Unsatisfactory = Less than 90% (non-compliant as of 4/2013)

Note!  Don’t forget come July 2014 the VPHIB minimum data set (Vav3) will be changing.  Those not using OEMS’ State Bridge and Field Bridge license should ensure they will be prepared for the change.  Additional information can be found in the VPHIB Knowledgebase, VPHIB Support Suite, or OEMS website.

VPHIB Will Be Off-line Monday, May 6th from 08:00 hrs. - 17:00 hrs (updated)

On Monday, May 6^th from 08:00hrs. thru 17:00hrs (updated).  The VPHIB system will be taken off-line in order to move it from its current server environment to a brand new system.  The off-line period could be less, but a move to a new environment and all new updated operating system software unanticipated issues may arise.

Off course as with any outage, Field Bridge will remain functional and synchronizations can continue once the system is back on-line.  Reporting features and uploading of data will not be available during this time.

On Monday, May 13^th we will apply additional VPHIB updates from ImageTrend provided we have a smooth transition to the new server environment.  Times will be posted closer to this date.

Your patience while we make improvements is appreciated.  

SAVE THE DATE! - VPHIB Version 3 Open Forum

 In preparation for the move of VPHIB to the new version 3 format (VAv3) VPHIB program staffs will begin hosting a monthly webinar meeting to provide education, support, answer questions, and allow the agencies attending to communicate with one another to offer peer support.

Who – will be the target audience?

• VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
• EMS agency IT staff (if applicable).
• EMS software vendors.
• Agency leadership if desired.
• VPHIB Program staff will host.
• This forum is not intended for front-line EMS providers.
  

What - will be the agenda?  Each month we will use the same agenda:

• Education (15 – 20 minutes)
  • Introduction to resource information available,
  • Correctly adding elements and values beyond the state minimum items,
  • Data quality issues i.e. correct using default settings and “not values”
  • Where do the lines between electronic medical records, state data collection, billing data, and QA information fall.
  • Guest speakers i.e. agency software champions or EMS software vendors.
  • Future items driven by Q and A sessions and hot topics.
• Questions for OEMS (15-20 minutes)
• Agency to agency discussion (15 to 20 minutes)

Why - VPHIB staff anticipate v3 EMS software products will start to become available to agencies in the fall of 2013 through spring 2014.  We hope by having a monthly statewide meeting that we can establish a forum for open communication that provides support and education between OEMS, EMS agencies, EMS software vendors, and other key groups while they are setting up  and implementing their new version 3 products.

Where - will the meetings will be held?  The meetings will be by “webinar.”  A webinar is a combination of seeing an on-line presentation while being on a teleconference.  A reminder will be sent out prior to each meeting with a link to the meeting “To JOIN the meeting and be automatically dialed, click here” and for those that cannot be on-line a toll free number and meeting number will be sent out.  The number will be 1-866-233-9464  and the meeting numbers will always be *6663691*.  Webinars will allow anyone to attend and obtain information first hand including EMS software vendors and billing companies who are likely scattered across the nation. Webinars also remove the barriers caused by the additional time needed to travel to a single spot.

When – Beginning on Wednesday, September 11, 2013 at 3:00 p.m. and then the second Wednesday of every month at 3:00 p.m. through v3 implementation (now July 1, 2014).  We will plan on one hour, but this can be extended if desired by those attending.

Monthly Submission Reminder

OEMS will soon be developing the May Data Quality Dashboard report, May Compliance Report, and NEMSIS submission.  Please be sure your agency’s submissions/uploads up to date by Wednesday 5/1.  All EMS responses up to and including March 31^st should be submitted by this time. 

For assistance, questions, or further information visit http://oemssupport.kayako.com, e-mail Support@OEMSSupport.Kayako.com, or call (804)888-9149.  

Migration to Virginia’s version 3 EMS dataset (VAv3) DELAYED:  OEMS has determined that the migration from the current VPHIB v2 dataset to the newVAv3 dataset slated for 7/1/2013 – 12/31/2013 will be delayed by one year.  The revised implementation date for Virginia to move to its version 3 EMS dataset will be 7/1/2014 thru 12/31/2014.  All EMS agencies will be expected to move from v2 to VAv3 during this six-month window.

Should this delay cause a hardship for any agency that will be prepared to move ahead of this window; contact VPHIB support.  It is possible to have a small amount of agencies function as “beta test” agencies to implement submitting version 3 data between 1/1/2014 and 6/30/2014.  VPHIB will be prepared to collect data during this time.  To be a “beta test” agency would require the agency to communicate and receive feedback on their data submissions and this will serve to resolve issues prior to a full implementation.