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Jun
17
[EMS Users] May 2016 VPHIB Compliance Report Posted
Posted by Dwight Crews on 17 June 2016 02:30 PM

The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VPHIB Compliance Report for May 2016.  The report is generated each month and provided to the Director of OEMS, the Division of Regulations and Compliance, and the Rescue Squad Assistance Fund (RSAF) Grants program.  The data in the report is compiled from both VPHIB (v2, v3) systems for the time period, April 2015-March 2016, as of 6/7/2016.  See the following link in the Knowledgebase for the report.

http://oemssupport.kayako.com/Knowledgebase/List/Index/59/compliance-vav3

The compliance status reasons for non-compliance on the report are shown below.  The last page of the report also contains a key to help interpret the report.

Note: Compliant agencies are not listed within the report.

  • NR - Not Reporting (Red)
  • UR - Under Reporting (Yellow)
  • BR - Behind Reporting (Yellow)
  • UR/BR - Under Reporting/Behind Reporting (Yellow)

Also, remember that OEMS is in the process of migrating our VPHIB dataset from NEMSIS Version 2 to Version 3 standards.  See the below link for more details.

http://oemssupport.kayako.com/Knowledgebase/Article/View/216/47/vphib-v3-revised-timeline

If you have any questions or concerns with your's agency's status, please contact us by either submitting a ticket at our VPHIB support suite, http://oemssupport.kayako.com/, or by sending us an email to support@oemssupport.kayako.com.


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Jun
6

The Prehospital Care Report template in the VAv3 (Elite) system has been updated to include EKG wave strips.  This information, when included in the medical record, will print right after the Provider Impression section.

 

Any questions on this should be submitted to support@oemssupport.kayako.com


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Jun
3
[EMS Users] – VAv3 (Elite) Updates in Progress
Posted by Bryan Hodges on 03 June 2016 05:00 PM

Per previous notices, we begin making updates to VAv3 (Elite) on June 1st.  The 1st step was the implementation of new validation rules which was completed on June 1st.  Keep in mind that records created before June 1st may now show a different validation score than they originally did.  This was unavoidable but should not be of any concern.  No information entered into any record was modified and OEMS is still not ready to begin evaluating quality for compliance purposes.  Agencies should still fill out accurate records and report any validation issues to support@oemssupport.kayako.com so that the new rules can be reviewed for issues. 

Now, we’re in the process of reviewing and updating/correcting all of the codes, where needed, in VAv3 (Elite) to match the new Data Dictionary.  As a reminder, the new Data Dictionary was written around the NEMSIS 3 National standards.  This review/update/correction process is anticipated to take until June 10th to complete. 

While many of the changes should not be that noticeable (spelling corrections, proper wording and sorting of items, etc.), as I was reviewing the upcoming modifications to the dispositions, I thought it would prudent to send out an additional notice on these.  Using the link below, I’ve created a knowledgebase page where you can download 2 PDF documents. 

http://oemssupport.kayako.com/Knowledgebase/Article/View/224/60/updated-disposition-information-descriptions-and-definitions--06092016

The 1st PDF is a list of the descriptions for each disposition (before and after versions) giving you the ability to see how these will be changing once the updates have been entered into VAv3 (Elite).  The 2nd PDF is a list which contains the definitions of the dispositions.  All of this information is exactly what is listed in the data dictionary that was posted over 45 days ago and mirrors the NEMSIS 3 National standards. 

 

To ensure everyone has another opportunity to review these at the agency level and send out any internal communications if needed, the dispositions will not be updated in VAv3 (Elite) until the morning of June 9th


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May
31

At 8:00am on Wednesday, June 1st, the following changes will be made to the security requirements in the VAv3 (Elite) System:

  • Minimum Password Length will be changed from 5 to 8 characters.
  • The number of times before a password can be reused will be changed from 10 to 24. 

All other password requirements (must have a numeric character, an uppercase character, a special character, and cannot be the same as the username) will remain in force and will not change.

Per previous notices sent out on April 13th and May 13th, this is being done in order to bring the system up to current “Virginia mandated” security requirements.

As has been previously communicated, users will NOT need to take any immediate action.  Existing passwords will still work even if that password is less than 8 characters long.  The next time a user is prompted to change their VAv3 (Elite) password is when the password length will need to be a minimum of 8 characters in length.  


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May
13

In case you missed the notice sent on April 13th, this is a reminder that we will be making updates to the security requirement in the VAv3 on June 1, 2016.  This is being done in order to bring the VAv3 system up to current “Virginia mandated” security requirements.

 On June 1st, the following changes will be made:

  • Minimum Password Length will be changed from 5 to 8 characters.
  • The number of times before a password can be reused will be changed from 10 to 24. 

All other password requirements (must have a numeric character, an uppercase character, a special character, and cannot be the same as the username) will remain in force and will not change.

Please note that users will NOT need to take any action.  When the changes are made to the system on June 1st, users will still be able to log in using their current passwords even if those passwords are less than 8 characters long.  The next time the system prompts users to change passwords on or after June 1st is when users will be required to create a password using the minimum length of 8 characters. 

This additional notice is being sent to ensure all agencies have ample opportunity to inform their staff members of this pending change. 

OEMS will be sending out one final reminder on May 31st.  


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