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[EMS Users] April 2016 VPHIB Compliance & Data Quality Reports Posted
Posted by Dwight Crews on 27 April 2016 08:30 PM

The April 2016 Compliance Report (CR) and Data Quality Dashboard (DQD) have been posted in the VPHIB Support Suite Knowledgebase.

  • The CR includes data from 3/1/2015 thru 2/29/2016.
  • The DQD includes data from 2/1/2016 thru 2/29/2016.
  • Data is compiled from VPHIB (v2, v3) as of 4/21/2016.

The reasons for non-compliance on the compliance reports are shown below.

  • Quality = Data Quality Poor (Red)
  • NR = Not Reporting (Red)
  • UR = Under Reporting (Yellow)
  • BR = Behind Reporting (Yellow)
  • UR/BR = Under Reporting/Behind Reporting (Yellow)

The scoring ranges for data quality are shown below and are developed as a monthly average:

  • Green/Satisfactory = 98% - 100% (Compliant)
  • Yellow/Below Average = 95 - 97.99% (Compliant, If Isolated Month)
  • Red/Unsatisfactory = 0 - 94.99% (Non-compliant)
  • Black = <0 (Non-compliant)

The quality dashboard will provide agencies with a snapshot of the quality of their data.  Detailed quality reports may be requested from OEMS through support suite.  For agencies using third party vendor software these reports are available in VPHIB (v2) through the upload process (Path = Modules/Reports/Data Transfer History/Data Quality Report).

Note: April's VPHIB Compliance Report includes agencies that have not migrated from version 2 to version 3 by their assigned deadline.

If you have any questions or concerns with the validity of your agency’s status, please contact us by either submitting a ticket at our VPHIB support suite,, or by sending us an email to

The last page of the report contains a key to help you interpret the report.  Compliant agencies are not listed within the report.

Don’t forget that VPHIB is transitioning to the new version 3 national EMS data standard!  Agencies started moving last July.  Information on the VPHIB v3 timeline and a compliance update is posted at the following link:



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[EMS Users] Additional updates to Signatures in VAv3 (Elite)
Posted by Bryan Hodges on 19 April 2016 06:00 PM

OEMS received a request to add 2 additional signature options in the VAv3 (Elite) system.  That request has been completed and the additional signature options listed below have been added.

Signature Reason: EMS Provider
Type of Person Signing: Attendant in Charge (for this event)
Signature Paragraph: I acknowledge that I have provided the above assessments/treatments for this patient.


Signature Reason: Patient/Medical Necessity Unable to Sign
Type of Person Signing: Healthcare Provider
Signature Paragraph: I am signing on behalf of the patient.  I recognized that signing on behalf of the patient is not an acceptance of financial responsibility for the services rendered.

For a complete listing of available signatures in VAv3 (Elite) as well additional information regarding signatures, use the link below to access the latest knowledgebase article.

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[EMS Users] – Updated Version 3 EMS Data Dictionary is now available
Posted by Bryan Hodges on 15 April 2016 05:06 PM

OEMS has revised and is publishing an updated EMS Virginia Data Dictionary (version 3.3.0) along with a version change document.  The OEMS website has not yet been updated so please use the below link to access these documents in the Knowledgebase along with additional information:

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[EMS Users] – Security Updates to the VAv3 (Elite) System
Posted by Bryan Hodges on 13 April 2016 05:04 PM

In order to bring the VAv3 system up to current “Virginia mandated” security requirements, the following changes will be made to the system on June 1, 2016:

  • Minimum Password Length will be changed from 5 to 8 characters.
  • The number of times before a password can be reused will be changed from 10 to 24.


All other password requirements (must have a numeric character, an uppercase character, a special character, and cannot be the same as the username) will remain in force and will not change.

Please note that users will NOT need to take any action.  When the changes are made to the system on June 1st, users will still be able to log in using their current passwords even if those passwords are less than 8 characters long.  The next time the system prompts users to change passwords on or after June 1st is when users will be required to create a password using the minimum length of 8 characters. 



We wanted to send this notice out as soon as possible so that agencies have an opportunity to inform their staff members prior to this change being made on June 1, 2016.  

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[EMS Users] – Updates to Signatures in VAv3 (Elite)
Posted by Bryan Hodges on 11 April 2016 05:27 PM

OEMS has added additional signatures selections to the states VAv3 (Elite) system.  Use the link below to access the Signature knowledgebase article for more information:

This article covers the following:

  • A downloadable PDF file showing all available signatures in VAv3
  • A tip on why signature information sometimes may not appear on the electronic medical record
  • How to request additional signature selections be added to VAv3


Any questions should be submitted to

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