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Aug
25
[EMS Users] September Monthly Submission Reminder
Posted by VPHIB Admin on 25 August 2015 01:28 PM

September Monthly Submission Reminder

OEMS will soon be developing its September Data Quality Dashboard report, September VPHIB Compliance Report, and September NEMSIS submission.  Please be sure your agency’s submissions / uploads are up to date.  All EMS responses up to and including July 31st should be submitted by August 31st.

For those EMS agencies in Group 1, as a reminder your agency should be submitting using VPHIB version 3 in the new system not later the September 1, 2015.  Implementation education and resource materials can be found at http://www.vdh.virginia.gov/OEMS/Trauma/VPHIBv3Migration.htm and all VPHIB v3 all v3 items can be found on the VPHIB/VSTR support site at http://oemssupport.kayako.com/Knowledgebase/List/Index/11/vphib-version-3.               

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Version 3 Implementation is upon us

Each licensed EMS agency has been assigned an implementation date/v2 Cut-off date.  The date for each agency can be found in support suite at http://oemssupport.kayako.com/Knowledgebase/Article/View/172/47/timeline-for-v2-to-v3-migration-rev-252015.

Remember:

  • E-mail and posting on the VPHIB/VSTR Support Suite is our primary source of communication with agencies.
  • Contact VPHIB support if you do not know something.
  • VPHIB staffs periodically add the two agency leaders on your EMS license to the VPHIB list-serv.
  • Join the RSS feed in the News section to be notified of new posting immediately.
  • Don’t listen to rumors that have not come from the VPHIB staff directly.
  • Don’t get anxious, angry, or frustrated without contacting VPHIB for help.
  • Your agency should to some degree be moving or have moved to the new VPHIB version 3.

Also, VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other as a source of peer support.

The Forum occurs the second Wednesday of each month at 3:00 pm.  To JOIN the meeting and be automatically dialed in to access the presentation go to www.intercall.com/genesys/go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

The target audience will be:

  • VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  • Agency leadership if desired.
  • EMS software vendors.
  • EMS agency IT staff (if applicable).
  • We do not recommend this meeting to field EMS providers or hospitals

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Aug
18
VPHIB V3 Open Forum Tomorrow, Weds. 8/19 @ 3:00 EST.
Posted by VPHIB Admin on 18 August 2015 01:30 PM

VPHIB V3 Open Forum Tomorrow, Weds. 8/19 @ 3:00 EST.

As a reminder this month’s VPHIB v3 open forum will be held on Wednesday, August 19th at 3:00 p.m.  Below are the topics we are planning on discussing; primarily focusing on PMH and our approach to ICD10 for PMH.  

If you are new to receiving e-mails from VPHIB OEMS periodically adds agency leaders from our licensure database into VPHIB.  As our first group of agencies v2 closing is just a couple weeks away we do not want agency leadership unaware of changes in VPHIB.

With the move of VPHIB to the new version 3 (VAv3) format; VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other to as a source of peer support.

For our August meeting we will provide updates on:

Agenda – August 2015 Meeting

  • Purpose of the VAv3 forum.
  • Hospital Dashboard/Hospital HUB.
  • Past Medical History Suggested List and our approach to ICD10.
  • The EMS Compass project releases its first EMS Performance Measures.
  • Agency to agency questions (may not be needed this month).
  • Question and answer period to ask OEMS VAv3 questions.

To JOIN the meeting and be automatically dialed in:  To access the presentation go to www.intercall.com/genesys/go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

Who – the target audience will be:

  • VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  • EMS software vendors.
  • EMS agency IT staff (if applicable).
  • Agency leadership if desired.
  • VPHIB Program staff will host.
  • We do not recommend this meeting to field EMS providers or hospitals, but ANYONE is welcome to attend and monitor.
  • Anyone is welcome to attend and monitor the call.  

What - will be the agenda?  Each month we will use the same agenda:

  • Education / Information / Dispel Myths about VAv3 by OEMS
  • Questions from agencies and vendors for OEMS (15-20 minutes)
  • Agency to agency discussion (15 to 20 minutes)

Why - VPHIB staff anticipate v3 EMS software products to start becoming available to agencies in the fall of 2013 through spring 2014.  We hope by having a monthly open forum that we can establish open communication that provides education, information, and dispel myths about VAv3 between OEMS and EMS agencies, EMS software vendors, and other key groups while they are setting up and implementing their new version 3 products.

Where - the meetings will be held by “webinar.”  A webinar is a combination of seeing an on-line presentation on your computer, while being on a telephone conference.  A reminder will be sent out prior to each meeting with a link to the meeting “To JOIN the meeting and be automatically dialed in, to access the presentation go to www.intercall.com/genesys/go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

When – The second Wednesday of every month at 3:00 p.m. through v3 implementation (now July 1, 2014).  We will plan on one hour, but this can be extended if desired by those attending.  Beginning on Wednesday, September 11, 2013 at 3:00 p.m.


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Aug
16
[EMS Users] August 2015 VPHIB Data Quality & Compliance Reports Posted
Posted by VPHIB Admin on 16 August 2015 05:31 PM

The August VPHIB Data Quality Dashboard (DQD) and VPHIB Compliance Report (CR) have been posted in the VPHIB Support Suite click here.)

  • The DQD includes data from 6/1/2015 thru 6/30/2015
  • The CR includes data from 7/1/2014 thru 6/30/2015.

The scoring ranges for data quality are below and developed as a monthly average:

  • Green/Satisfactory = 95% or greater (compliant)
  • Yellow/Below Average = 90 – 94.99% (compliant if isolated month)
  • Red/Unsatisfactory = Less than 90% (non-compliant)

The scoring of data quality will change effective incidents the occurred on 7/1/2015 or later.  After allowing two years for agencies to adjust to managing data quality the standards will be increased to the following:

  • Green/Satisfactory = 98% or greater (compliant)
  • Yellow/Below Average = 95.0 – 97.99% (below-compliant)
  • Red/Unsatisfactory = 0 – 94.99 (Non-compliant)

The quality dashboard will provide agencies with a snapshot of the quality of their data.  Detailed quality reports may be requested from OEMS through support suite.  For agencies using third party vendor software these reports are available in VPHIB through the upload process (Path = Modules/Reports/Data Transfer History/Data Quality Report). 

Note!  Don’t forget your agency’s migration timeline to version 3.  The first group will end version 2 submission in just a couple of weeks. If are not aware of your timeline you should contact VPHIB support ASAP.

Contact VPHIB/VSTR Support at:

Website:  http://oemssupport.kayako.com/Core/Default/Index

E-Mail:  Support@OEMSSupport.Kayako.com

Call:  808.888.9141


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Aug
16
VAv3 Past Medical History List Created
Posted by VPHIB Admin on 16 August 2015 01:57 PM

We wanted to pass on that VPHIB staff has created a suggested list of past medical history values similar to the procedure, medication, impression, and other lists.  The list can be found in the VPHIB support suite by navigating to VPHIB Version 3/VAv3 Accepted Values Lists and look for VPHIB Past Medical History List

This list narrows down the greater than 97,000 ICD10 codes to a list of 362 options for documenting your patient’s PMH.  Unlike the other lists, this list is not restricted at this time and any valid code can still be submitted.  For those agencies already using the state provided v3 EMS EMR additional PMH options can be requested through support suite. 

For agencies using third party EMS software we hope this narrowed down list will serve as a resource for you while setting up your systems.  We also encourage 3rd party software users to work from this list and send in requests for additions, suggestions, or guidance for reporting PMH for your agency. 

More information and instructions can be found in the VPHIB/VSTR Support Suite at

http://oemssupport.kayako.com/Knowledgebase/List/Index/41/vav3-accepted-values-lists


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Aug
11
VPHIB Version 3 Open Forum Date Changed to 8/19 @ 3:00 EST.
Posted by VPHIB Admin on 11 August 2015 08:51 AM

VPHIB Version 3 Open Forum Date Changed to 8/19 @ 3:00 EST.

Due to schedule conflicts this month’s VPHIB v3 open forum will be held on Wednesday, August 19th at 3:00 p.m.  If you have a topic you would like covered during the forum please let us know through support suite.  

With the move of VPHIB to the new version 3 (VAv3) format; VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other to as a source of peer support.

For our August meeting we will provide updates on:

Agenda – August 2015 Meeting

  • Purpose of the VAv3 forum.
  • The EMS Compass project releases its first EMS Performance Measure.
  • Hospital Dashboard/Hospital HUB.
  • Medication and Procedure Lists.
  • Agency to agency questions (may not be needed this month)
  • Question and answer period to ask OEMS VAv3 questions.

To JOIN the meeting and be automatically dialed in:  To access the presentation go to www.intercall.com/genesys/go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

Who – the target audience will be:

  • VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  • EMS software vendors.
  • EMS agency IT staff (if applicable).
  • Agency leadership if desired.
  • VPHIB Program staff will host.
  • We do not recommend this meeting to field EMS providers or hospitals, but ANYONE is welcome to attend and monitor.
  • Anyone is welcome to attend and monitor the call.

What - will be the agenda?  Each month we will use the same agenda:

  • Education / Information / Dispel Myths about VAv3 by OEMS (15 – 20 minutes)
  • Questions from agencies and vendors for OEMS (15-20 minutes)
  • Agency to agency discussion (15 to 20 minutes)

Why - VPHIB staff anticipate v3 EMS software products to start becoming available to agencies in the fall of 2013 through spring 2014.  We hope by having a monthly open forum that we can establish open communication that provides education, information, and dispel myths about VAv3 between OEMS and EMS agencies, EMS software vendors, and other key groups while they are setting up and implementing their new version 3 products.

Where - the meetings will be held by “webinar.”  A webinar is a combination of seeing an on-line presentation on your computer, while being on a telephone conference.  A reminder will be sent out prior to each meeting with a link to the meeting “To JOIN the meeting and be automatically dialed in, to access the presentation go to www.intercall.com/genesys/go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

When – The second Wednesday of every month at 3:00 p.m. through v3 implementation (now July 1, 2014).  We will plan on one hour, but this can be extended if desired by those attending.  Beginning on Wednesday, September 11, 2013 at 3:00 p.m.


Read more »