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Jul
13
[VSTR Users] Updated Trauma Registry Data Dictionary
Posted by VPHIB Admin on 13 July 2015 09:08 AM

Virginia Statewide Trauma Registry Users:

The VDH/OEMS has revised and published an updated VSTR Data Dictionary. The changes are limited to data elements Prehospital_01, 02, 03, 04, 05, 06, 09, 10, 11, 12, 13, 14, 15, and 16.  These elements relate to EMS response times and dates and the initial "field" vital signs that must be reported by Virginia designated trauma centers.

Two documents have been posted:  1) The VSTR Data Dictionary v3.1.2 and Reporting EMS Times & Field Vital Signs.  Both documents can be found in the VPHIB/VSTR Support Suite at:

http://oemssupport.kayako.com/Knowledgebase/List/Index/32/what-must-be-submitted


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Jul
8
Today’s VAv3 Forum is cancelled (7/8/15)
Posted by VPHIB Admin on 08 July 2015 08:27 AM

Today’s VAv3 Forum is cancelled. Due to schedule conflicts (vacation) and limited new information to pass on the VAv3 Open Forum for today will not be held.

VPHIB staffs are beginning to contact group 2 agencies to confirm they are aware of the move and advise them of the resources available.

As a reminder please use our key resource materials which are posted in the VPHIB Support Suite. Training videos are posted on the OEMS website due to their size (http://www.vdh.virginia.gov/OEMS/Trauma/VPHIBv3Migration.htm).

(OEMS Website)

  • Transition Checklist
  • Transition Spreadsheet which provides timelines to assist your agency move from v2 to v3
  • VAv3 Setup and Transition (Video) – Basic Setup
  • VAv3 Administrator Overview (Video) – Introduces VPHIBv3 Functionality
  • VAv3 EMS Agency Staff (Video) – Overview for you providers
  • VAv3 Medical Director Overview (Video) – Provides OMD with an introduction to VPHIBv3
  • VAv3 Field Setup (Video) – Initial EMS electronic medical record (EMR) setup
  • VAv3 EMR Online access (Video) – Teaches agency that perform direct on-line entry of EMS data how to enter calls in the VPHIBv3 system.
  • VAv3 EMR Overview (Video) - Demonstrates entering an EMS response into the VPHIBv3 EMS EMR

(Support Suite)

Reference Materials at http://oems.support.kayako.com/Knowledgebase/List/Index/11/vphib-version-3 the VPHIB/VSTR Support Suite includes updated VPHIB VAv3:

  • Data Dictionary
  • Schematron File
  • Validation rules
  • Accepted Values Lists
  • Medications
  • Procedures
  • Provider Impressions
  • Protocols
  • Hospitals
  • Cause of Injury
  • Incident Location Type
  • Symptoms

We will be adding requested items to the above this week. 


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Jun
10
[EMS Users] EMS Performance Measures National Webinars
Posted by VPHIB Admin on 10 June 2015 08:23 AM

 VPHIB Administrators and Agency Leadership:

During the week of June 15th the EMS Compass project will be holding 10 webinars to introduce the "domains" that will be used developing the national EMS performance measures.  See the below announcement from the EMS Compass project.

Help the EMS Community Develop Performance Measure Tools for Better Patient Care. 
 
Join the conversation to shape the future of EMS system improvement by providing input and staying knowledgable with the EMS Compass Initiative.

The initiative leadership looks for your contribution to help prioritize and refine these measures based on their importance for EMS measurement and the availability of EMS data and supporting evidence.
 
Join the national discussion in a series of ten town hall-style webinars, each addressing a different domain - or related area of interest - of quality and performance measures. Register now for any or all of the meetings and visit EMSCompass.org to learn more about performance measurement and the Initiative scope and process.
Webinar schedule and registration:
 
Patient and Family Engagement:  
June 15, Noon ET (11 a.m. CT; 10 a.m. MT; 9 a.m. PT)
Patient Safety:  
June 15, 4 p.m. ET (3 p.m. CT; 2 p.m. MT; 1 p.m. PT)
Care Coordination:  
June 16, Noon ET (11 a.m. CT; 10 a.m. MT; 9 a.m. PT)
Population/Public Health:   
June 16, 2 p.m. ET (1 p.m. CT; Noon MT; 11 a.m. PT)
Efficient Use of Healthcare Resources:   
June 16, 4 p.m. ET (3 p.m. CT; 2 p.m. MT; 1 p.m. PT)
Clinical Process/Effectiveness:   
June 17, Noon ET (11 a.m. CT; 10 a.m. MT; 9 a.m. PT)
EMS Workforce:   
June 17, 2 p.m. ET (1 p.m. CT; Noon MT; 11 a.m. PT)
EMS Fleet
June 17, 4 p.m. ET (3 p.m. CT; 2 p.m. MT; 1 p.m. PT)
EMS Data: 
June 18, 2 p.m. ET (1 p.m. CT; Noon MT; 11 a.m. PT)
EMS Finance:
June 18, 4 p.m. ET (3 p.m. CT; 2 p.m. MT; 1 p.m. PT)
For more information about EMS Compass or to volunteer to be involved in the national effort, sign up to receive updates at www.emscompass.org, and follow the initiative on FacebookLinkedIn and Twitter (@EMSCompass). 
   

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May
28
June Monthly VPHIB Submission Reminder
Posted by Paul Sharpe on 28 May 2015 08:25 AM

June Monthly Submission Reminder

OEMS will soon be developing its June Data Quality Dashboard report, June VPHIB Compliance Report, and April NEMSIS submission.  Please be sure your agency’s submissions / uploads are up to date.  All EMS responses up to and including March 31st should be submitted by April 30th.

There were multiple EMS agencies on last month’s compliance report for “under reporting (UR)”.  Under reporting is determined based your agency’s past history of reporting and the EMS call volume that your agency reported on its application for agency licensure.  If there has been a reason that your agency’s volume has dropped, please contact VPHIB support and request your volume be adjusted.                                                              

-----//-----

Version 3 Implementation is upon us

Each licensed EMS agency has been assigned an implementation date/v2 Cut-off date.  The date for each agency can be found in support suite at http://oemssupport.kayako.com/Knowledgebase/List/Index/11/vphib-version-3.

VPHIB program staffs are hosting a monthly webinar meeting, on the second Wednesday of each month at 3:00 PM, to provide education, information, dispel myths, answer questions, and allow EMS agencies in attendance to communicate with each other as a source of peer support.

Here are some basics steps we highly recommend each agency do:

  •          Delegate someone at your agency to be responsible for monitoring or seeking information related to the migration to VAv3.
  •          Contact your EMS software vendor and confirm a delivery date for your new v3 product.  If your vendor is not in pretesting, active testing, or has passed testing with NEMSIS, OEMS highly recommends contacting your vendor.  This can be done by visiting the NEMSIS version compliance page at http://www.nemsis.org/v3/compliantSoftware.html
  •          Be sure your agency’s billing company or internal billing staffs have the tools needed for the new data set which is ICD-10 based.
  •          Encourage your delegate to attend the monthly VAv3 Open Forum to learn and ask questions.
  •          The Forum occurs the second Wednesday of each month at 3:00 pm.  To JOIN the meeting and be automatically dialed in to access the presentation go towww.intercall.com/genesys/go  AND call toll free 1-866-233-9464.  The meeting/room number is *6663691* and you will be asked for this when signing in on both the phone and on-line portions of the webinar.

The target audience will be:

  •          VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  •          EMS software vendors.
  •          EMS agency IT staff (if applicable).
  •          Agency leadership if desired.
  •          VPHIB Program staff will host.
  •          We do not recommend this meeting to field EMS providers or hospitals. 
  •          E-mail and posting on the VPHIB/VSTR Support Suite is our primary source of communication with agencies.
  •          Join the RSS feed in the News section to be notified of new posting immediately.
  •          Don’t listen to rumors that have not come from the VPHIB staff directly.
  •          Don’t get anxious, angry, or frustrated without contacting VPHIB for help.
  •          Your agency should have decided by now which elements above the states list you need to collect within your jurisdiction or your agency.

 

The target audience will be:

  •          VPHIB agency administrators/Agency staff responsible for setting up EMS your agency’s data collection and submission system.
  •          EMS software vendors.
  •          EMS agency IT staff (if applicable).
  •          Agency leadership if desired.
  •          VPHIB Program staff will host.
  •          We do not recommend this meeting to field EMS providers or hospitals.  

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May
21
[EMS Users] June VPHIB Data Quality & Compliance Reports Posted
Posted by Paul Sharpe on 21 May 2015 11:37 AM

The June Data Quality Dashboard (DQD) and Compliance Report (CR) have been posted in the VPHIB Support Suite Knowledgebase (http://oemssupport.kayako.com/Knowledgebase/List/Index/17/vphib-version-2)

  • The DQD includes data from 4/1/2015 thru 4/30/2015
  • The CR includes data from 5/1/2014 thru 4/30/2015.

The scoring ranges for data quality are below and developed as a monthly average:

  • Green/Satisfactory = 95% or greater (compliant)
  • Yellow/Below Average = 90 – 94.99% (compliant if isolated month)
  • Red/Unsatisfactory = Less than 90% (non-compliant)

Effective records dated July 1st,2015 or later the scoring ranges will change to:

  • Green/Satisfactory = 98% or greater (compliant)
  • Yellow/Below Average = 95 – 97.99% (compliant if isolated month)
  • Red/Unsatisfactory = Less than 95% (non-compliant)

The quality dashboard will provide agencies with a snapshot of the quality of their data.  Detailed quality reports may be requested from OEMS through support suite.  For agencies using third party vendor software these reports are available in VPHIB through the upload process (Path = Modules/Reports/Data Transfer History/Data Quality Report). 

 Note!  If you do not know your agencies timeline for moving to the version 3 VPHIB program check your dates in the Timelines/Deadlines section at the following link: http://oemssupport.kayako.com/Knowledgebase/List/Index/11/vphib-version-3. Some agencies begin moving this July!  Additional information can be found in the VPHIB Knowledgebase, VPHIB Support Suite, or OEMS website.


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