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January 2016 VPHIB Data Quality & Compliance Reports Posted
Posted by Dwight Crews on 29 January 2016 09:36 AM

The January 2016 Data Quality Dashboard (DQD) and Compliance Report (CR) have been posted in the VPHIB Support Suite Knowledgebase.

  • The DQD includes data from 11/1/2015 thru 11/30/2015
  • The CR includes data from 12/1/2014 thru 11/30/2015

The scoring ranges for data quality are below and developed as a monthly average:

  • Green/Satisfactory = 98% or greater (compliant)
  • Yellow/Below Average = 95 – 97.99% (compliant if isolated month)
  • Red/Unsatisfactory = 0 - 94.99% (non-compliant)
  • Black = <0 (non-compliant)

The quality dashboard will provide agencies with a snapshot of the quality of their data.  Detailed quality reports may be requested from OEMS through support suite.  For agencies using third party vendor software these reports are available in VPHIB through the upload process (Path = Modules/Reports/Data Transfer History/Data Quality Report).

Note:  January's VPHIB Compliance Report includes agencies that have not migrated from version 2 to version 3 by their assigned deadline.

Should you have any questions or concerns with the validity of your agency’s status, please contact us in the same manner as requesting any other type of assistance or  The last page of the report contains a key to help you interpret the report.  Compliant agencies are not listed within the report.

Don’t forget that VPHIB is transitioning to the new version 3 national EMS data standard!  Agencies started moving last July.  If you haven't already checked your agency's date you can find it at the following link:


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VAv3 Forum Today (1/13/16) Will Not Be Held
Posted by Karen Rice on 13 January 2016 09:33 AM



OEMS will not be hosting a VAv3 forum today (1/13) and we apologize for the inconvenience.  We will contact you next week with a new monthly forum schedule.  In the meantime, if you have questions or need assistance please submit a ticket to us at

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[EMS Users] Monthly Submission Reminder
Posted by Paul Sharpe on 28 December 2015 03:45 PM

OEMS will soon be developing its January Data Quality Dashboard report, January VPHIB Compliance Report, and January NEMSIS submission.  Please be sure your agency’s submissions / uploads are up to date.  All EMS responses up to and including November 30th should be submitted by January1st.

For those EMS agencies in Groups 1 and 2, as a reminder your agency should be submitting using VPHIB version 3 in the new system for all EMS responses occurring on November 1st or later.

Implementation education and resource materials can be found at and all VPHIB v3 all v3 items can be found on the VPHIB/VSTR support site at          

For those EMS agencies assigned to Group 1 or Group 2 of the migration timeline VPHIB staffs are beginning to disable version 2 accounts and agencies.  There may be a window of time data is not available for version 2, but it will be restored in the future.



Version 3 Implementation is upon us

Each licensed EMS agency has been assigned an implementation date/v2 Cut-off date.  The date for each agency can be found in support suite at


  • E-mail and posting on the VPHIB/VSTR Support Suite is our primary source of communication with agencies.
  • Contact VPHIB support if you do not know something.
  • VPHIB staffs periodically add the two agency leaders on your EMS license to the VPHIB list-serv.
  • Join the RSS feed in the News section to be notified of new posting immediately.
  • Don’t listen to rumors that have not come from the VPHIB staff directly.
  • Don’t get anxious, angry, or frustrated without contacting VPHIB for help.
  • Your agency should to some degree be moving or have moved to the new VPHIB version 3.

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[EMS Users] Important notice about migrating from v2 to VAv3
Posted by Paul Sharpe on 28 December 2015 01:21 PM

EMS Agencies:

As all agencies are aware the VPHIB system is being migrated from the current version 2 data standard to the new national version 3 standard (VAv3).  Many agencies have neglected to make the transition and VPHIB staff will begin forcing the change.  At this time, all Group 1 and Group 2 agencies should be submitting using VAv3 in the new VPHIB system (aka ImageTrend Elite).  The migration groups and their description as noted below.

To see what group your agency is in go to:

To see your agency’s compliance with moving to VAv3 go to:

For agencies in Group 1 and Group 2 that have not moved to VAv3 VPHIB staffs will begin downgrading these agencies version 2 accounts.  The downgraded accounts will only allow the documentation of EMS incidents and the uploading of EMS incidents to VPHIB.  All other functions such as agency administration, Report Writer, QA, and other features will be discontinued.  This will occur at any time and without further notice.

On or about January 31, 2016 all Group 1 and Group 2 agencies ability to collect EMS incidents via VPHIB’s version 2 system will be turned off. 

VPHIB VAv3 Agency Administrator training and migration tools can be found on the OEMS website (not in support suite).  If watched in order, these videos will walk VPHIB Administrators through setting up their agency in the new VPHIB VAv3 (ImageTrend Elite).


Group 1 – Begin implementation 7/1/15 with last day to collect v2 on 8/31/2015. Agencies that use the OEMS provided ImageTrend Field Bridge and do not bill for service and Agencies that manually enter EMS data directly into the VPHIB website.

Group 2 – Begin implementation 9/1/15 with last day to collect v2 on 10/31/2015. Agencies that use the OEMS provided ImageTrend Field Bridge and bill for service.

Group 3 – Last day to collect v2 data will be on 12/31/2015. Agencies that only provide EMS service and EMS/Fire agencies that utilize EMS software that only collects EMS data (fire data collected separately). For example: EMS Consultants, emsCharts, ESO Solutions, Forte Holdings, Golden Hour, Zoll, etc. users.

Group 4 - Last day to collect v2 data will be on 6/30/2016. EMS/Fire agencies that use a single software program to collect EMS and fire data. Also, EMS agencies that submit through their County/City fire service that uses a single software program to collect data (i.e. volunteer rescue squad that submits through its county fire service.) For example: FDM, Firehouse, High Plains, ImageTrend (Rescue Bridge only), Open Inc. etc.

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VAv3 Forum for Today (12/9) Will Not Be Held
Posted by Paul Sharpe on 09 December 2015 10:36 AM

OEMS will not be hosting a VAv3 forum today (12/9).  We do not have new material to present at this time.  We look forward to our Wednesday, January 13th VAv3 Forum and demonstrating the many updates we will be receiving in next week’s update/release. 

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