Hospital List and Codes - Virginia Elite (revision 10.02.2018)
Posted by , Last modified by Bryan Hodges on 03 October 2018 10:40 AM
Attached is the current list of hospitals within the Virginia Elite system and their corresponding codes.
(For agencies that have their own ImageTrend Elite system - the ImageTrend Library was updated with the most current Hospital information after 3:00 pm on 08/14/2018) 

Special Note for agencies using 3rd party systems and importing data into the Virginia Elite system: 

As has been stated on several notices as well as documented in the version 3.4.0 and now the new version 3.4.1 Virginia Data Dictionary, destination names submitted (eDisposition.01) must be an exact match (generic code names are exempt) to the list published by OEMS.  Also, all destination codes (eDisposition.02) must be an exact match to the list published by OEMS.  That list is attached below in both a PDF and spreadsheet format (both formats contain the same information).

Beginning on 09/18/2018 with the deployment of the new Schematron file, any record submitted where the destination name (eDisposition.01) and destination code (eDisposition.02) are not an exact match to the list published by OEMS will be rejected and not imported into the Virginia Elite system.  This action is being take because of the numerous invalid destination names and destination name/code mismatches being submitted.  Even though a record is rejected, agencies are still responsible for correcting any data that fails to import and submit the record as required under state regulations. 

During the 1st half of 2018, over 380,000 records were submitted to the Virginia Elite system where an Arrived at Destination Date/Time was recorded.  Out of those, over 64,000 records had destination names not matching the published list.  Many destination’s had up to 6 different variations in how the destination name was documented some of which were very different from the actual destination name.  One destination had 18 different variations in how its name was documented.  Over 10,000 records had “Not” values submitted instead of the actual name or code making it practically impossible to know where the agency transported the patient.  There were instances where destination names were assign the wrong code by the submitting agency.  Issues like this affect many of the research projects the state is expected to participate in as well as affecting a hospitals ability to access the correct patient care reports.

Per previous communications, if an agency sees that a destination name needs to be updated, all the agency has to do is contact support (support@oemssupport.kayako.com) and let us know which destination needs to be updated and what to update.  As you can see below, OEMS has updated several locations and we do not have any problem making these types of changes.  Our goal is not to mandate destination names but rather ensure that the destination data submitted is correct and consistent across the state.  All requests will be reviewed and either the destination name/code will be added/updated or the agency will be directed as to which existing name/code to use. 

Please note that new Schematron files will have to be created when destination names/codes are updated or added.  Because of the time it take to create these and for vendors to deploy them, please allow approximately 3 months before the changes will be made.  Our plan will be to collect change request for a period of time, have a new Schematron file created/deployed, and repeat the process about every 3 to 4 months.  During the time between these deployments, agencies will need to continue to use the existing destination info or generic code as directed by OEMS.  If no changes are requested, then new Schematron files will not be needed.



Updates made on 04/2017
  • Added code 369
  • Updated name on codes 14, 24, & 59
  • Updated address info on code 216
Updates made on 07/2017
  • Added code 370
  • Added code 371
Updates made on 09/2017
  • Updated name on codes 44 & 45
Updates made on 11/2017
  • Updated name on code 370
Updates made on 03/2018
  • Added code 371
  • Added code 372
  • Updated address info on code 62
Updates made on 07/2018
  • Added code 373
  • Updated name on code 13
  • Updated name on code 320
Updates made on 10/2018 (No Schematron update required)
  • Updated address info on code 351
  • Removed code 52 as this location is closed


Attachments 
 
 Hospital List and Codes - (10-02-2018).xlsx (21.23 KB)
 Hospital List and Codes - (10-02-2018).pdf (130.95 KB)
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