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Knowledgebase: OEMS Data/Reports
EMS Trauma Vital Signs Data Quality Report (Aug-Sept 2017)
Posted by Dwight Crews, Last modified by Camela Crittenden on 24 August 2018 10:53 AM
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the Vital Signs Data Quality Report on EMS responses with trauma patients with missing vitals for Aug-Sept 2017.  See the attachment at the bottom of this page.  The report shows the number of trauma patients along with a summary of the percentage of patients with vitals documented (at least 1 vital sign measure documented or Pertinent Negative value).  If a record has a specific vital sign measure missing, but the Pertinent Negative is documented, then the vital sign is considered documented.  Also, the report has been de-identified to not show agency name.  Please refer to your new Agency Data ID that was previously sent to your agency.

The report was created from recommendations from the Trauma Performance Improvement Committee (TPIC) to generate increased awareness on the importance of documenting vitals with trauma patients.  Vitals (Systolic Blood Pressure, Respiratory Rate, Glasgow Coma Scale (GCS) Total) are an essential required part of determining Step 1 criteria from the Virginia Field Trauma Triage Decision Scheme.  Please review your data to identify if your agency has any performance improvement opportunities.

Click on the following link for the Statewide Trauma Triage Plan.   The Virginia Field Trauma Triage Decision Scheme is found on page 5.
http://www.vdh.virginia.gov/content/uploads/sites/23/2016/06/StatewideTraumaTriagePlan-1.pdf

See the Methodology attached to the report for the report criteria.  The report is compiled from patient medical records submitted to the Virginia Pre‐Hospital Information Bridge (VPHIB) program (VAv3) with the Virginia Department of Health, Office of Emergency Medical Services (OEMS), Division of Trauma/Critical Care for Aug-Sept, 2017 as of 10/30/2017.

Also, a shared report has been setup in VAv3 Elite Report Writer to help identify and review the actual reports with your agency that are missing vitals.  See the instructions below.  You must be an EMS Agency Administrator or an EMS Agency Medical Director in the state VAv3 Elite system to access the report.  Please contact us if you need an account.

Run Shared Report in VAv3 Elite Report Writer
  1. Login to the state VAv3 Elite system - https://elite.vdh.virginia.gov/elite/?organizationId=virginia.
  2. Select Tools in the top menu and then click on Report Writer.
  3. After the Report Writer page opens, click in the search box on the left and type ‘Trauma Incidents Missing Vitals Data Quality Report’.  The report should show up under “Shared Reports’ in the Data Quality folder.
  4. Once you see the report, click on the report name to open.
  5. Enter a date range for you report such as 9/1/2017-9/30/2017 for Sept 2017.  If your user account is associated with multiple agencies, select an agency to run with the report.
  6. Then, click on the ‘Generate Report’ link located in the top right of the page.
  7. When the report completes, you will see the details with your report.  To download the report, go to the ‘Actions’ tab at the top left, go to Export, and then click on a file format such as PDF or CSV.
Note: The report will return multiple lines for the same record based on how many vitals are documented with the record.  The Incident ID field uniquely identifies each incident in the report.

Please contact us at support@oemssupport.kayako.com if you have any questions.  Thank you.


Attachments 
 
 Trauma Incidents Missing Vitals Data Quality Report Sept-Oct 2017 Final 11-21-17.pdf (194.88 KB)