Knowledgebase:
Virginia Schematron – Effective 07.27.2020
Posted by Bryan Hodges, Last modified by Bryan Hodges on 16 June 2020 05:14 PM

A new Virginia Schematron file has been posted to the NEMSIS website.  It can be found at:

https://nemsis.org/state-data-managers/state-map-v3/virginia/

These Schematron changes do not go into effect until 07.27.2020. 

Over the past two years, OEMS has attempted to work with all agencies and vendors to ensure compliance with the Virginia Data Dictionary.  While great progress has been made (OEMS appreciates all of the hard work many agencies and their vendors have done), there are still some agencies that continue to submit invalid values.  As a result, this newest Schematron file contains a series of rules that block the submission of any invalid values for specific elements.  Over the next 12 to 18 months, OEMS will continue to evaluate data quality and may add more rules of this nature and deploy additional Schematron files as needed. 

As with the last Schematron file produced, this file contains logic to ensure all facility names (eDisposition.01) and facility codes (eDisposition.02) are an exact match to the facility names and codes setup by OEMS.  Any record submitted where these are not an exact match will be rejected.  As a reminder, this action was taken because of the numerous invalid destination names and destination name/code mismatches being submitted.  Even though a record is rejected, agencies are still responsible for correcting any record that fails to import and submit the record as required under state regulations. 

Please note that the generic codes (102, 103, 104, 105, 106, 107, &108) are exempt from the exact matching requirements since multiple facility names not defined need to be submitted.  However, agencies need to ensure that generic codes are only used when there is not a code already assigned to a specific facility.  The most up to date copy of the current facility name/code list can be found at the following site:

http://oemssupport.kayako.com/Knowledgebase/Article/View/20/41/hospital-list-and-codes---virginia-elite-revision-022019

In conjunction with the release of the new Schematron file, a new Virginia Data Dictionary and new/updated validation rules have been produced.  For more information on these, please use the below links and refer to those specific articles:

Virginia Data Dictionary (effective 07.27.2020):

http://oemssupport.kayako.com/Knowledgebase/Article/View/302/36/virginia-elite-v3-data-dictionary-version-3402

New/Updated Validation Rules (effective 07.27.2020)

http://oemssupport.kayako.com/Knowledgebase/Article/View/303/36/validation-rule-changes---new-and-updated-rules-effective-07272020

For question concerning any of this, please contact OEMS support via email: support@oemssupport.kayako.com