Knowledgebase:
Virginia Validation Rule Changes - New and Updated Rules (Effective 03.15.2021)
Posted by Bryan Hodges, Last modified by Bryan Hodges on 14 February 2021 09:10 AM

On 03.15.2021, 10 new and 2 updated validation rules will go into effect (all past rules remain in effect).  The attached PDF document is a visual representation of how the new and updated rules appear in the Virginia Elite system.  It is hoped this document and this article will answer any questions and help users prepare for the upcoming changes.

Virginia Elite direct-entry agencies:

Validation rules where the Schematron Export option is set to “Yes=Fatal” may not greatly impact direct entry users.  Direct entry agencies have never been able to select non-compliant values.  However, direct-entry agencies need to review all of the new and update rules to ensure documentation is compliant with Virginia state regulations. 

3rd Party systems:

ImageTrend agencies:  Normally, OEMS would publish these updated rules to the ImageTrend Library.  Unfortunately, there is an issue with the Virginia Elite system and we are unable to publish an update.  This issue is currently scheduled to be corrected when we receive our Elite update on 03.09.2021.  However, using the attached document, which contains screenshots of how the new and updated rules are constructed, agencies with their own ImageTrend system have the option of setting up these State-Level rules in their systems manually.  Even though this option is available, we will publish updated validation rules as soon as the library functionality has been fixed. 

Since many agencies that have an ImageTrend Elite system and use custom values Virginia considers non-compliant, it is highly recommended these agencies work with ImageTrend to ensure your validation rules are properly updated.  As has been stated, the new Schematron file going into effect on 03.15.2021 contains 10 new rules where the Schematron Export option is set to “Yes=Fatal”.  Agencies must ensure export mappings are in place if they chose to use non-compliant values in their system or ensure values are properly documented so all records are submitted as required under Virginia state regulations. 

Non-ImageTrend agencies: While your agency may not have the ability to directly import validation rules, it is still recommended you work with your vendor to ensure your system is properly updated.  As has been stated, the new Schematron file going into effect on 03.15.2021 contains 10 new rules where the Schematron Export option is set to “Yes=Fatal”. Your agency must ensure export mappings are in place (or other methods that are available per your vendor) or values are properly documented so all records are submitted as required under Virginia state regulations.

For questions, please contact OEMS support: support@oemssupport.kayako.com



Attachments 
 
 Validation Rule Changes 03152021 V1R1.pdf (1.40 MB)