Knowledgebase
Below is the new updated data request form to be used when requesting data from the Office of Emergency Medical Services (OEMS) from the Virginia Pre-Hospital Information Bridge (VPHIB) or the Virginia Statewide Trauma Registry (VSTR).  Complete all the f...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the EMS DATA SUBMISSION COMPLIANCE REPORTS for AUG-NOV 2017.  See the attachments at the bottom of this page. ...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the EMS TRAUMA VITAL SIGNS DATA QUALITY REPORT on EMS responses with trauma patients with missing vitals for O...
The validity rules allow agencies and OEMS to monitor the quality of data being submitted into the VPHIB system.  These rules can be seen in the attached documents to allow agencies to better understand their validity scores.  Validity rules may be update...
VPHIB V3 OPEN FORUM WEDNESDAY. AUGUST,19TH @ 3:00 EST. As a reminder this month’s VPHIB v3 open forum will be held on Wednesday, August 19th at 3:00 p.m.  Below are the topics we are planning on discussing; primarily focusing on PMH and our approach to ...
On Monday, December 12th around 10:00 am Virginia's VPHIB program (State Bridge and Field Bridge) will be upgraded from version 4.6 to version 5. We are not expecting any downtime, but it is likely that active sessions will be disrupted and require use...
OEMS has revised and is publishing an updated EMS Virginia Data Dictionary (version 3.4.1) along with a version change document.  The version change document attached to this article (Version Updates from 3.4.0 to 3.4.1) documents the changes made from th...
Attached to this article is the list of validation rule updates that will be implemented on September 18th.  The PDF document is a visual representation of how the new rules and updated rules appear in the Virginia Elite system.  It is hoped this addition...
Ms. White: To access the VPHIB instructional videos and user manuals: 1) Go to HTTPS://vphib.vdh.virginia.gov 2) In the upper right hand corner click on "Login" 3) Enter your user name and password. (if you do not have a username contact your agency...
As previously communicated, the “Set From Postal Code” option is being replaced with the “Location Lookup” option on the Virginia EMR form on 07.17.2018 .  When used, the Location Lookup option returns more valid choices than the Set from Postal Code opti...
The attached PDF is a list of the agencies submitting data to Virginia using the NEMSIS v3.3.4 format as of 11/31/2017.
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VPHIB COMPLIANCE REPORT for AUGUST 2016.  The report is generated each month and provided to the Director ...
This article covers the signatures currently available in VAv3, a tip on why a signature paragraph may not appear, and a process for requesting additional selections. Currently (as of 11-16-2017), there are 13 signature reasons available with 21 associa...
On September 22, 2016, the U.S. Drug Enforcement Administration (DEA) issued a public warning to the public and law enforcement nationwide about the health and safety risks of carfentanil. Carfentanil is a synthetic opioid that is 10,000 times more potent...
The following changes to the Virginia EMR will be going into effect the morning of 01/03/2018 at 8:00 AM.  These changes will not have any impact on functionality.  The adjustments are being made to enhance the ability to collect information and to improv...
To add or delete the medication short cut buttons on the Medication Accountability (Waste) Panel that is on the Signature tab in Field Bridge.  The system may automatically set non-narcotic/benzodiazepine medications on this tab and they can only be ...
If the provider is not able to make the correction him or herself, it would be permissable for the agency's designated PI staff member to make the corrections for him or her in the medical record (obviously, with their permission - verbal is okay in this ...
Data Submission Report February 2018
Data Submission Report January 2018
Data Submission Report March 2018
QUESTION: If we have an ALS provider ride on our truck (not affiliated with our agency) and they perform ALS procedures (IV, 12 Lead, etc) what crew member do we put in for those ALS procedures performed? ANSWER: Assuming the original crew on the EMS un...
This article is primarily for those agencies that exclusively use the Virginia Elite system as their only means of creating and retaining EMS records.  For those agencies that utilize a 3rd party system and import records into the Virginia Elite system th...
Attached are the instructions to access the support site to download Field Bridge. You will note that you have to obtain a support account with ImageTrend in order to be able to download Field Bridge. If you already know your agency's download support a...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the EMS DATA SUBMISSION COMPLIANCE REPORTS for APR-JUL 2017.  See the attachments at the bottom of this page. ...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the EMS DATA SUBMISSION COMPLIANCE REPORTS for JUL-OCT 2017.  See the attachments at the bottom of this page. ...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the EMS DATA SUBMISSION COMPLIANCE REPORTS for JUN-SEPT 2017.  See the attachments at the bottom of this page....
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the EMS DATA SUBMISSION COMPLIANCE REPORTS for MAY-AUG 2017.  See the attachments at the bottom of this page. ...
This 4 page document contains a brief fact sheet on the new features activated on 11-28-2016 in the Virginia Elite System.  Those items are: Form Manager, Print Report Manager, Visibility Rules, and Library This fact sheet is not meant to replace and ...
Firehouse has shared that their support techs are available to assist users by contacting Daniel.Sherman2@acs-inc.com [1] or James.Trammel@acs-inc.com [2]. Documentation can be found at http://www.firehousesoftware.com/sup/sup7.php [3] Links: ------ [...
The Virginia EMR form is being updated on 07.17.2018 and the Set From Postal Code option is being replaced with the Location Lookup option.  This is used to lookup town, county/independent city, and state information by entering in the zip code and select...
Occassionally, we are asked if there is a way to print the run forms without the HIPAA related items showing up on the report. Most often the agency or provider wants to use the run form for teaching or performance improvement efforts while protected f...
Attached is the current list of hospitals within the Virginia Elite system and their corresponding codes. (For agencies that have their own ImageTrend Elite system - the ImageTrend Library was updated with the most current Hospital information after 3:00...
Thank you for contacting VPHIB support.  For this request we are going to refer you to contact ImageTrend support staff directly at the following: http://support.imagetrend.com/ Toll-Free: 1.888.469.7789 Phone: 952.469.1589 Fax: 952.985.5671 ImageTr...
Injury location is a vital element and therefore scored accordingly. Location information such as geographic location and type of location along with where the patient was transported are one of the most important elements that meet the core requirements ...
I just wanted to give you an update what we have found so far with this issue. There is a bug occurring when a zip code is entered first and then save is entered. Below is the message from our vendor. I have asked for an update of when this will be fixed....
JANUARY 2016 VPHIB DATA QUALITY DASHBOARD & COMPLIANCE REPORT Each month OEMS provides two reports: A Data Quality Dashboard (DQD) and a Compliance Report (CR). The reports are generated from VPHIB for the Director of EMS. The report is also provided to...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VPHIB Compliance Report for June 2016.  The report is generated each month and provided to the Director of...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VPHIB Compliance Report for May 2016.  The report is generated each month and provided to the Director of ...
A survey is currently being conducted with EMS Software Development Companies to determine plans to transition their EMS products to the NEMSIS TAC for v3 Compliance Testing. The results of the survey are available below and will be updated as more respon...
The attached document is the presentation the NEMSIS staff have utilized to introduce the version 3 roll out to various organizations
For agencies that need to record "No Incidents to Report" in VAv3(Elite), that function is now active. This option is only available to EMS Agency Administrators. The attached document explains in detail how this works.
No Runs Submitted Reports January 2018-March 2018
How to Report No Runs Submitted to VPHIB  Low volume agencies that do not have any EMS responses to report for any given month should sign on to VPHIB and report that there are “No Responses to Submit (NSR).”  Without reporting NSR ...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VPHIB COMPLIANCE REPORT for OCTOBER 2016.  The report is generated each month and provided to the Director...
Sorry for the run around, but this site is for EMS and trauma data collection. For Provider Portal support there is a support website at http://www.vdh.virginia.gov/OEMS/Training/LogInProblems.htm. At this site you can reset your password or e-mail the VD...
For a list of VPHIB (State Bridge & Field Bridge) enhancements and fixes with the Tuesday 6/21/11 update see the attached document.
As part of our continuing effort to improve data quality, OEMS has been reviewing agency demographic information.  During this review, we have discovered multiple issues with missing and or incomplete information.  At this time, we need all agencies to do...
The validation rule is correct. Submission requirements have always required that in the scenario you described that the first arriving unit would document their response and the care they provided, including the procedure in question, up to the time the ...
State Bridge User Guide - Intro to State Bridge is attached
The following article contains 2 PFD files. One file provides a list of the descriptions for each disposition that will be updated on June 9, 2016 (before and after) and the 2nd file provides a list of the definitions of each disposition.
Receiving an error when trying to upload data: Element - E02_05 Field, -5, -10, -15, -20, 75, 411007... This error was received because you were not submitting valid data as defined in Virginia. The best resource for knowing what data elements are requir...
There are now validation reports available that can be used by Agency Administrators to help with understanding what sort of validation issues are occurring with posted/submitted records.  These reports (there are 3) that can be used in combination to hel...
The Division of Trauma and Critical Care within the Virginia Department of Health, Office of Emergency Medical Services (OEMS) has just released the VAV3 COMPLIANCE REPORT and DATA QUALITY REPORT for JULY 2017.  See the attachments at the bottom of this p...
OEMS has revised and is publishing an updated EMS Virginia Data Dictionary (version 3.4.0) along with a version change document.  The version change document attached to this article (Version changes from 3.3.0 to 3.4.0) documents the changes made from th...
Attached to this article is the list of new validation rules and validation rule updates that will be implemented on January 03, 2018.  The PDF document attached is a visual representation of how the new rules and updated rules appear in the Virginia Elit...
Attached to this article is the list of new validation rules and validation rule updates that will be implemented on April 30, 2018. The PDF document attached is a visual representation of how the new rules and updated rules appear in the Virginia Elite s...
Attached to this article is the list of new validation rules and validation rule updates that will be implemented on July, 17th.  The PDF document is a visual representation of how the new rules and updated rules appear in the Virginia Elite system.  Plea...
The newest Schematron files (effective 07-17/2017) are attached to this article.  Virginia is currently supporting versions 3.3.4 and 3.4.   We have been informed by NEMSIS that they will be dropping version 3.3.4 by the end of this year (December 31, 20...
The submission timeline for hospitals that are not designated as trauma centers is to report each patient within 30 days from discharge from the hospital.
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