VPHIB v3 Incident Location Type List v3.2.0 (rev. 5/1/15)
Posted by , Last modified by on 05 October 2014 09:02 AM

Attached is the list of Incident Location Types (eScene.09) accepted by VPHIB. We are committed to being flexible with the incident location types, but need to utilize best practices based upon ICD10-CM location codes. When an agency determines it needs to collect an incident location type that is not listed; a request to add an additional location type will need to be submitted to OEMS prior to submission.

Agencies are encouraged to request additional incident location types as early as possible. Upon request to add an incident location type, OEMS will evaluate the request and determine if the requested incident location type is duplicate to an existing code or if a better code should be used based on the national EMS data standard.

OEMS will take one or more of the following actions when an additional incident location type are requested:

  • If the incident location type is available within ICD10-CM.
  • Add the additional incident location type to the VPHIB incident location type list.
  • Review existing codes for an equivalent incident location type and advise the agency of the correct/better code to use in Virginia.
  • If the incident location type being requested already exists we may advise the agency to simply re-label its incident location type.
  • If the incident location type already exist; OEMS may add the requested incident location type to VPHIB, but have the new incident location type map to an existing location type.
  • If the incident location type is not available within ICD10-CM; OEMS will work with the NEMSIS TAC, our vendor, and other states to determine how to best collect the incident location type being requested. This could be a timely process and agencies may need to create a custom element to capture the requested incident location type.

Agencies are highly encouraged to avoid creating mappings within their software products when setting up incident location type and other lists. Mapping should be a last resort in order to prevent breaking the data standard and having data quality issues. Consult OEMS prior creating any mappings that are connected with the mandatory data element.

 vphib incident location type list v3.2.0 5-1-15.xlsx (23.95 KB)
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